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Home My WebLink About2025 01.27 HHSC Agenda City of Apache Junction, Arizona Meeting location: City Council Chambers 300 E Superstition Blvd. Agenda Apache Junction,AZ 85119 Health and Human Services apachejunctionaz.gov Commission P:(480)982-8002 Doors are open to the public at least 15 minutes prior to the posted meeting start time. Monday,January 27,2025 5:00 PM City Council Chambers A. Call to Order B. Pledge of Allegiance C. Roll Call D. Consent Agenda 1. 25-034 Consideration of approval of agenda. 2. 24-1001 Consideration of approval of regular meeting minutes of April 22, 2024. Attachments: 2024,04.22 HHSC Minutes-Draft E. Old Business F. New Business The Commission shall consider any business not yet considered.Arizona Open Meeting Law prohibits public comments at this time. 3. 24-999 Introduction of new commission member and city staff. 4. 24-1000 Nominations and election of chair and vice chair. 5. 24-1002 Discussion on Fiscal Year 25/26 Health and Human Services New Application and Funding timeline. Attachments: Fundi�ication FY25-26 6. 25-036 Discussion of Commission duties. Attachments: City Code for HHSC Reguests for Financial Assistance City Code G. Information and Reports The chair at this time may announce information regarding activities involving Health and Human Services matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences. City of Apache Junction,Arizona Page 1 Printed on 31612025 Health and Human Services Agenda January 27,2025 Commission H. Staff Liaison's Report The City Clerk, members of City staff or those individuals designated by the Manager, may present information pertinent to items under consideration or information related to the operation of the City. 1. Selection of Meeting Dates, Times, Location and Purpose 7. 25-035 Tentative Meeting of the Health and Human Services Commission to be held at 5:00 p.m. on February 24, 2025, March 10, 2025 at 5:00 p.m., and March 24, 2025 at 5:00 p.m. in the city council chambers located at 300 E. Superstition Boulevard. I Adjournment Copies of this agenda and additional information regarding any of the items listed above may be reviewed from 7:00 a.m. to 6:00 p.m., Monday through Thursday, except holidays, at the City Clerk's Office located at 300 East Superstition Boulevard in Apache Junction,Arizona, 85119, telephone number is(480) 982-8002. The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480)983-0095. City of Apache Junction,Arizona Page 2 Printed on 31612025 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 1. File ID: 25-034 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Consideration of approval of agenda. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.2. File ID: 24-1001 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Consideration of approval of regular meeting minutes of April 22, 2024. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025 City of Apache Junction, Arizona Meeting location: City Council Chambers Meeting Minutes 800 E Superstition Blvd Apache Junction,AZ Health and Human Services 85119 Commission apachejunctiona . ov P', 480) 82-8002 Monday,April 22,2024 g PM CityCouncil Chambers A. to Order Chairperson Brennan called the meeting to order at 5:01 p;m. AllegianceB. Pledge of Chairperson Brennan lets the Pledge of Allegiance. C. Roll It Present 5- Commissioner er Brennan Commissioner Moeller Commissioner Cranford Commissioner Smithson Commissioner Vois:`ne Excused �- Chairperson Mitchell Commissioner Wood Staff in Attendance, Jennifer Pena, City Clerk Amy Greening,Administrative Assistant ConsentD. Agenda Vice Chair Danford moved,seconded by Commissioner Moeller to approve the Consent Agenda. "des. 5- Commissioner Brennan,Commissioner MoeUer,Commissioner Danford, Commissioner Smithson and Commissioner Voisine o; Excused- 2- Chairperson Mitchel,,and Commissioner Wood 1. - 26 Consideration of approval of regular meeting minutes from March 25, 2024. PublicE. rl F. Old Business BusinessG. New City of Apache Junction,Arizona Page 1 Health and Human Services Meeting Minutes April 22,2024 Commission 24-1 55 Consideration of Fiscal Year 2 24-2 25 Health and Human Services funding recommendations to presented to City Council at the May 20, 2024 Work Session. Commissioner Moeller moved,seconded by Vice Chair Danford that the recommendation to Council for the 2024-2025 Health and Human Services funding in the amount of$80,000..00 be dispersed as follows; 00.00 to A Now Leaf 3,500.00 to Apache Junction Community Development Corporation(AJ CDC) 9,100.00 to Boys and Girls Clues of the Valle $50,00.00 to Superstition Community Food" an 5,000.00 to Bigger Than us 3,000.00 to Begin Again Homes $ 400.00 to Horizon Health and Wellness $3, 00.00 to Desert Chapel Yes: - Commissioner Brennan,Commissioner Moeller,Commissioner Danford, Commissioner Smithson and Commissioner Voisine No: I? Excused: 2 Chairperson Mitchell and Commissioner Mood Commission members discussed their recommendations and reasoning behind them. They asked additional questions to representatives with Desert Chapel and the Boys and Girls Club, The Commission agreed to use a percentage to increase the amount of funding for each non-profit if the City Council approves a total funding amount budget of$90,000 for Fiscal Year 2024.2C25. . 24-327 Presentation and discussion on the application submitted by Horizon Health and Wellness for Fiscal Year 224- 25 funding: representative from Horizon Health and Wellness was not at the meeting. H. Information 4. 24®1 t 2 Discussion on the duties of the commission, There was no discussion as this was covered in the last meeting: it Staff Liaison's City Clerk Jennifer Pena had no report. J. Selection ing Dates, Ti tiPurpose No future meeting dates or times were selected. K. Adjournment Chairperson Brennan adjourned the meeting at 6:29 P.M. City of Apache Junction,Arizona Page Health and HumanServices Meeting Minutes April 22,2024 Commission _n t'enna ir City nfApache B orscdo ,Arizona Page City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 3. File ID: 24-999 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Introduction of new commission member and city staff. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.4. File ID: 24-1000 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Nominations and election of chair and vice chair. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025 City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. 5. File ID: 24-1002 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Discussion on Fiscal Year 25/26 Health and Human Services New Application and Funding timeline. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025 City of Apache Junction HEALTH & HUMAN SERVICES COMMISSION Request for Financial Assistance Contact Information City of Apache Junction City Clerk's Office 300 East Superstition Blvd, Suite C Apache Junction,AZ 85119 Phone: (480) 982-8002 Email: HHSC@apachejunctionaz,.gov Introduction: The City of Apache Junction Health and Human Services Commission accepts applications requesting financial assistance for the support of health and human service needs within the City of Apache Junction serving city residents. The following provides instructions and eligibility information regarding the request for non-profit funding. The commission was formed under city code Article § 2-11. This program is made possible under city code Article § 2-14 Request for Financial Assistance. The city code is available at htt s:// wwwaa ach jonctionaz ov/a`code. Per city code, the request for financial assistance must be submitted to the city clerk's office during the month of January to be considered for the following fiscal year. All funding is subject to the execution of an agreement with the city, the approval of a budget allocating funds to the program, and the city council's approval. Eligible applicants must: 1. Be a federal recognized 501 c 3 2. Serve Apache Junction Proper Residents; and 3. Submit a completed application by the published due date Eligible Activities: Programs and services affording health, public health, and human services care to all people, especially, to individuals of underprivileged conditions. Populations Served: Elderly, handicapped, developmentally disabled, and other special populations. Priority Projects: The Commission reserves the right to identify priority projects for funding. Applications must be typed in size 12-font Arial single sided with 1" margins. Submissions can be received in person to the City Clerk's Office, via email or mailed in. Applications that are emailed in, should be sent as one complete pdf document to hhsc ra ache unctiona . o . Mailed in applications must be received in the office by the due date and sent to the below address. City offices are open Monday through Thursday, 7:00 am to 6:00 pm. City of Apache Junction City Clerk's Office 300 East Superstition Blvd, Suite C Apache Junction, AZ 85119 Timeline: • Application due date - January 31, 2025 • Commission to review applications — February 2025 • Commission to interview applicants — March 2025 • Initial funding recommendations by the Commission—April 2025 • Presentation to City Council — May 2025 • City Council approval and execution of agreements — June 2025 • Project start date — July 1, 2025 • Project end date — June 30, 2026 Required Documentation* per Ordinance No. 659: 1. Most recent audit report 2. Most recent financial statement 3. Detailed expenditure statement to include detailed accounting for all previously received City funds (if applicable) 4. Source and amount of funding received from all other sources (non- governmental agencies; membership fees and dues; private contributions; fundraising) 5. Source and amount of funding received from other governmental agencies 6. Client services provided as applicable to City residents (may not apply in all cases) 7. Proof of non-profit status (IRS determination) 8. Proof of corporate status to include copies of by-laws and Articles of Incorporation 9. Source and amount of funding received from other governmental agencies 10.Names and addresses of all current board members of agency governing board *Please note — all the requested documents are required for your project to be considered for funding. City of Apache Junction HEALTH & HUMAN SERVICES COMMISSION Request for Financial Assistance 71 Application Cover Sheet Name of Agency: Mailing Address: Street Address: Phone: Agency Director: Email Address: Direct Line: Project Manager: Email Address: Direct Line: Project: Total Amount requested: Population and number of people to be served: Agency Description: Please provide a brief description of your organization's history, experience, and services provided. Please address the following: 1. Has your agency received funding from Apache Junction in the past? If yes: a. What was the year b. Amount, c. Project/Service d. How your agency met the expectations of the funding agreement. 2. Purpose of the agency 3. Type of agency 4. Services provided 5. Provide target population and demographic information on your current clientele to include percentage located within the City of Apache Junction 6. Explain how your agency will have adequate capacity to complete the project/service being requested. 7. Provide a list of your annual fundraisers and average amount raised. 8. Are you listed on the www.211Arizona.org website? 9. Have you participated in the following: a Project Connect event, a Health and Wellness Expo or the Apache Junction Community Resource Center in the past? Project/Service Description: Please describe the proposed project/service to be funded. Please address the following: 1. Who will be served? 2. How will this project serve Apache Junction proper residents? 3. What services will be provided? 4. What are the benefits? 5. Provide a timeline and who is responsible. 6. Where will the services be provided? 7. How will you provide the services? 8. Are there any community partners in this project? If so, please list. 9. What is the project/service and agency goals? 10.How and will you sustain this project after the agreement has ended? Project/Service Budget: Provide a detailed project budget and narrative based on activities indicated above including: 1. Amount being requested 2. Amount of funding provided by your agency (include source) 3. Amount of funding provided by partners (include source) 4. A detailed narrative of the costs 5. What percentage of your agency's total annual budget is this funding request? 6. Indicate if you would accept partial funding and if so, provide the minimum amount and how your project will change. City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.6. File ID: 25-036 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Discussion of Commission duties. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025 ARTICLE �� ~ HEALTH �� N�� m� w m�� m m . m mm�m-mm� m m m ��m�� HUMAN ��m�� m�� m�mm�mm��m��m� Section 2-11-1 CRe@UOD 2-11-2 Membership and terms Ofoffice 2-11-3 Compensation and expenses Officers 2-11-5 OUh8S 2-11-6 Meetings 2-11-7 V8CGOCi8S 2-11-8 Removal Ofmembers § 2~11~1 CREATION. (A) The Health and Human Services Commission of the City of Apache Junction, Arizona, is hereby created. (B) Staff responsibilities shall b8 assigned through the City Manager's office. (Prior Code, 82-11-1) § 2-11-2 MEMBERSHIP AND TERMS OF OFFICE. (A) The Health and Human Services Commission shall consist of 5 members who shall be appointed and approved by the Council. (B) /1\ The appointments to this Commission shall be for terms of 3 years each, with the terms 0f members SO staggered that the terms 0fn0 more than 3 members shall expire inany given year. /2\ Upon expiration Vf the term 0f office, all new appointments shall b8 made by the Mayor and Council for full 3-y8@r terms and all such terms shall expire Vn October 31. except that in the event of death or resignation of a member, the vacancy shall be filled by appointment of the Mayor and Council for the unexpired term. (C) At least 30fthe 5 members shall be residents of the city, with no more than 2 being non- residents from within the zone Ofinfluence. /D\ No individual shall be appointed to the Commission if the individual has received funding from the city either as an individual, or if such person has served on the board of any agency or been the employee of any agency that has received funding from the city at any time during the preceding 12months. (E) No former member of the N88|th and QurnGn 88rviC8S C0rnnniSSi0n Sh8|| rn8k8 application to the city for funding as an individual or as the employee or representative of any agency within 12 months after they have ceased tObe8 member Of the Commission. (Prior Code, § 2-11-2) (A0. Ord. 1328. passed 18-27-2O08) § 2~11~3 COMPENSATION AND EXPENSES. The members Ofthe Health and ||uno8n Q8rviC8S [}VnnrniSSiOn Sh@|| receive no salaries or other remuneration for their services as members of the Commission and shall not be entitled to personal expenses incurred by them in the discharge of their official duties, except to the extent, purposes and amount such expense is first authorized and approved in advance by the Council. (Prior Code, & 2-11-3) 2-11-4 OFFICERS. The Commission shall elect a Chairperson and Vice Chairperson from among its members to serve for a period of 1 year. The Vice Chairperson shall preside at Commission meetings in the absence of the Chairperson. (Prior Code, § 2-11-4) 2-11-5 DUTIES. The Health and Human Services Commission is hereby charged with the following duties: (A) To conduct public hearings to determine the needs of city residents with regard to public health needs, provision of human services and care of the elderly, handicapped and developmentally disabled; (B) To enhance the development of the public health through public forums, seminars and work with other agencies; (C) To review requests submitted by health and human service providers (non-profit agencies)for city funding and to make recommendations to the Council regarding that funding; (D) To assist in the development of health care facilities; and (E) To make recommendations to the Council regarding elderly health care and emergency transportation programs. (Prior Code, § 2-11-5) 2-11-6 MEETINGS. (A) The Commission shall establish a regular meeting date which shall be placed on file in the office of the City Clerk. (B) Special meetings may be called by the Chairperson. (C) A quorum shall consist of 3 members for the transaction of all business. (Prior Code, § 2-11-6) -11-7 VACANCIES. Vacancies shall be filled in accordance with the provisions of Vol. I, § 2112 for the unexpired term of the member affected. (Prior Code, § 2-11-7) 2-11-8 REMOVALF MEMBERS. (A) Members of the Commission serve at the pleasure of the Council and may be removed from office by the majority of the Council. (B) A member of the Commission shall not be absent from more than 3 consecutive meetings. (C) If such an absence occurs, the remaining members of the Commission shall vote to retain or recommend to the Council that the absentee member be relieved of his or her duties on the Commission. (Prior Code, § 2-11-8) § 2-14-1 REQUESTS FOR NON-PROFIT FUNDING. (A) Required documentation. Any non-profit agency submitting a request for an allocation or grant of city funds shall submit to the city specific documentation including,but not limited to, the following: 1. A copy of the agency's most recent audit report; 2. a certified copy of the agency's most recent financial statement; 3. detailed expenditure statements in order to provide a detailed accounting of all funds previously received from the city; 4. complete information on the source and amount of funding received from all other sources such as non-governmental agencies, 5. membership fees and dues, and private contributions; 6. client service information as it applies to residents of the city; 7. proof of non-profit status as determined by the Internal Revenue Service; 8. proof of corporate status to include copies of by-laws and articles of incorporation; 9. the source and amount of funding received from other governmental agencies; 10. the names and addresses of current board members; 11. and any other documentation as may be deemed necessary by the city. (B) Reporting requirements. Any non-profit agency receiving an allocation or grant of city funds shall be required to submit to the city, on a quarterly basis, a detailed accounting of the expenditure of city funds for the previous quarter, a written report outlining the agency's performance and accomplishments within the scope of work outlined in their contractual. agreement with the city, and any other documentation as may be deemed necessary by the city in order to determine the agency's compliance with the provisions of the contract. (C) Contract required;procedure for distribution of funds. (1) All city funds allocated or granted to any non-profit agency shall be by means of a written contract based upon services to be provided to or work to be performed on behalf of the city and its residents in compliance with the provisions of Arizona Revised Statutes regarding the use of public funds. (2) All city funds allocated or granted under the provisions of this section shall be released in equal quarterly installments or quarterly payments based upon a schedule of anticipated expenses which has been approved by the Mayor and Council. No subsequent quarterly allocation or grant shall be released until such time that the receiving agency has provided all of the required documentation for the previous quarter and has provided satisfactory evidence of compliance with the scope of work stipulated in their contract with the city. (D) Submittal of requests for funding. All funding requests submitted by non-profit agencies for the allocation or grant of city funds shall be submitted to the City Clerk's office during the month of January of each year. Requests so submitted shall not be subject to city funding unless approved by the Council and only following adoption of a final budget for the subsequent fiscal year. (Ord. 659,passed 11-3-1998) § 2-14-2 REQUESTS FOR FINANCIAL ASSISTANCE. All requests for financial assistance shall comply with the following stipulations and conditions: (A) All requests shall be filed by or on behalf of a valid, non-profit organization as qualified by the Internal Revenue Service and as registered with the Arizona Secretary of State, Arizona Corporation Commission or other appropriate state office. The registration shall be current and documentation of such status and registration shall be provided at the time of the request. This article shall not apply to governmental or quasi-governmental jurisdictions; (B) All requests shall be submitted to the City Clerk during the month of January of each year in order to be eligible for consideration in conjunction with the subsequent fiscal year budget; (C) All requests received in accordance with division(B) above shall be referred to the appropriate city board or commission for purposes of review and recommendation to the Council; and (D) In those instances where a request is due to catastrophic circumstances or when the public health, safety and welfare is at risk, the requirements of this article may be waived by action of the Council. It is preferable,however, even in such instances, for the request to receive a review and recommendation from the appropriate city board or commission. (Prior Code, Art. 2-14) City of Apache Junction, Arizona 300 E Superstition Boulevard Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No.7. File ID: 25-035 Sponsor: Evie McKinney Agenda Date: 1/27/2025 Index: In Control: Health and Human Services Commiss Tentative Meeting of the Health and Human Services Commission to be held at 5:00 p.m. on February 24, 2025, March 10, 2025 at 5:00 p.m., and March 24, 2025 at 5:00 p.m. in the city council chambers located at 300 E. Superstition Boulevard. City of Apache Junction,Arizona Page 1 Printed on 3/6/2025