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HomeMy WebLinkAbout1981-09-02 City Council Regular MinutesCITY COUNCIL MINUTES REGULAR MEETING SEPTEMBER 2, 1981 The regular meeting of the City Council of the City of ApacheJunction,Arizona,was held on September 2,1981,at the ApacheJunctionCouncilChamberspursuanttothenoticerequiredbylaw. CALL TO ORDER Mayor Clarke called the meeting to order at 7:00 p.m. INVOCATION Councilman Shanks led the Invocation. PLEDGE OF ALLEGIANCE Vice Mayor Hill led the Pledge of Allegiance. ROLL CALL Councilmen Present: Staff Present: Others Present: Councilman Steelsmith,Councilman Shanks,Councilman Damiano,Councilman Eidson,Councilman Hudson,Vice MayorHill,Mayor Clarke City Manager, G.Ray LeeDirectorof Administrative Services/City Clerk,Marlis J.Davis Director of Public Safety,Bill McDaniel Director of Planning,Joe GeroDirector of Public Works,Rich Broman Ms Midge Conway 902 South Ocotillo Drive Apache Junction,Arizona 85220 Ms Jackie Trevino 55 South Outpost Road Apache Junction,Arizona 85220 Mr.Jerry Burgess 349 South Saguaro Apache Junction,Arizona 85220 Ms Priscilla Gardner 5640 East Shiprock Apache Junction,Arizona 85220 Mr.Greg Johnson PRC Toups The motion carried. ACCEPTANCE OF THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 2,1981 ) )Councilman Damiano MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, THAT THE MINUTES OF THE REGULAR MEETING OF AUGUST 19,1981,BE AND HEREBY ARE, ACCEPTED AS PRESENTED. Councilman Eidson seconded the motion. VOTE:Unanimous The motion carried. AWARDS,PRESENTATIONS,AND COMMUNICATIONS Mayor Clarke presented a Certificate of Appreciation to Ms PriscillaGardner, advisory member of the Airport Commission,as a token of appreciation. Mayor Clarke stated: "Over many months Ms Gardner has assisted the Airport Commission in many ways to gather airport information and in meeting with personsinterestedinairportdevelopmentandindustrialdevelopment. Her enthusiasm and energy is to be an example of active participation.Priscilla Gardner we appreciate your efforts.Thank you very much." Joe Gero,Director of Planning,introduced Mr.Greg Johnson,Assistant to Mr.John Stansel,who gave an outline on the proposed future Master PlanfortheCity Hall Complex.It was outlined in five year increments,for twenty years. Councilman Damiano asked that Director of Planning,Joe Gero,reiteratethatthisislong-range planning only.Joe Gero stated that there were no funds available at the present for this extensive plan,and this is extremelylong-range.He also stated that once the City has a Master Plan,as the Council sees fit and as the opportunitites arise,we may find sources to build one or more of the particular projects at a time,and when i t is completed the projectswill all relate,and follow government standards. Councilman Damiano asked that Director of Planning,Joe Gero, explain to the public the $54,000.00 grant.Joe Gero stated that the Master Plan project costs approximately $4,000.00.This was an obligation of the City to performthisaspart of the Four Corners Grant.If the City does not have plans forprojects,they cannot compete for grants to help with these projects. CALL TO THE PUBLIC Ms Midge Conway suggested setting up a liaison committee to contact neighbors around the City to find out their problems and suggestions.This committee could meet once a month to relate their findings.She felt thatcitizenswould be more apt to talk to their neighbors than to a City Council member, and this would help attitudes toward the City of Apache Junction. Ms Jackie Trevino,a former employee of the City submitted a complaint regarding the Personnel Policy enforcement. Mr.Jerry Burgess,a former councilman,stated that he was and is dis- Councilman Hudson stated that the Attorney had advised not to speak on the subject,but he did want to state that whenthe new Ordinance isfinished,he would like the Policy to be circulatedamong Personnel Departments in other companies to add any suggestions. Councilman Shanks stated that last year a Committee was appointed to review the Personnel Policy,and that she has been the only one to submit recommendations. Councilman Steelsmith stated that mistakes can be made, and problems cannot be found until they are tested. CITY MANAGER'S REPORT City Manager,Ray Lee,called upon the Acting Director of Finance, Rosemary Montgomery, to give the monthly Financial Report: FINANCIAL REPORT -AUGUST 1981 "This evening I would like to bring you a financial report indicating thestateofthe City's finances at the close of the second month of the fiscal year 1981-82. The audit by Haymore and Busby is in its conclusion and I have tentatively scheduled the audit report to be presented on your agenda for the September 16th Council meeting. My following report this evening reflects expenditures,revenues and encumbrances for the month of August.I t states bank balances as of August 31,1981. DURING THE MONTH OF AUGUST,THE CITY EXPENDED FROM THE GENERAL FUND $128,721.85 RECEIVED REVENUES OF $143,751.52 ENCUMBRANCES ON THE GENERAL FUND ARE $13,692.00 BANK BALANCE IS $62,053.04 I will recommend to the City Manager that $40,000.00 from this account be placed in a 30 day certificate. THE GENERAL FUND SAVINGS ACCOUNT EARNING 5i%INTEREST HAS A BALANCE OF $427.19 A COURT BONDS HOLDING ACCOUNT HAS A CHECKING ACCOUNT BALANCE OF $1,728.00 A HIGHWAY USERS CHECKING,WHICH INCIDENTALLY, IS EARMARKED FOR ROAD MAINTAINENCE AND IMPROVEMENT EXPENDED $ 8,350.30 RECEIVED REVENUES OF $16,972.87 ENCUMBRANCES ON HIGHWAY USERS ARE $9,768.00 BANK BALANCE OF $26,860.00 THE HIGHWAY USERS SAVINGS DRAWING 5i%INTEREST HAS A BALANCE OF $553.44 BANK BALANCE OF $1,958.05 THE GRANTS IN TRUST CHECKING ACCOUNT EXPENDITURES $ 0 TRANSFER OF FUNDS TO IDLE FUNDS DEPOSIT OF $10,000.00 REVENUES OF $7,591.10 OBLIGATION OF $2,900.00 BANK BALANCE OF $12,672.66 I t is my recommendation that $10,000.00 from this account also be placed in the Idle Funds Deposit drawing a high interest rate. THE FEDERAL REVENUE SHARING ACCOUNT THE PAYROLL ACCOUNT EXPENDED $4,885.34 TRANSFER TO IDLE FUNDS $15,000.00 CREDITS OF $1,166.46 ENCUMBRANCES OF $1,031.00 BANK BALANCE OF $10,486.78 EXPENDED $57,091.56 TRANSFER OF FUNDS TO PAYROLL $57,091.56 BANK BALANCE OF $36,355.36 Presently the City's Idle Funds Deposit is in a 30 day certificate investedwiththe Copper State Bank. The City has $175,000.00 drawing 18.27%interest. It will earn $2,664.38 for this 30 day period. This certificate will fall due on September 20th and on this date $225,000.00willbeplacedthroughabidprocessin a 30 day certificate. The City remains free of bonding or indebtedness other than normal operating expense. Mayor Clarke called a ten minute recess.The meeting reconvened at 7:54 p.m. PUBLIC HEARINGS None. Councilman Shanks seconded themotion. VOTE:Unanimous The motion carried. Councilman Hudson MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT THE FOLLOWING PERSONS BE AND HEREBY ARE,APPOINTED TO THE PERSONNEL BOARD: JEAN CLIFT,MILDRED CONWAY,TERMS TO EXPIRE SEPTEMBER 2, 1982,AND MARVIN HALBERT,SUSAN STAGGS,GARY COLLINS,TERMS TO EXPIRE SEPTEMBER 2, 1983. BE IT FURTHER RESOLVED THAT THE PREVIOUSLY APPOINTED INTERIM PERSONNEL BOARD BE AND HEREBY IS,DISSOLVED. Councilman Steelsmith seconded the motion. VOTE:In Favor:Councilman Steelsmith,Councilman Eidson,Councilman Hudson Opposed:Councilman Damiano,Councilman Shanks,Vice Mayor Hill, Abstained: Mayor Clarke (possible conflict) The motion failed. APPOINTMENT OF THE CHARTER GOVERNMENT• COMMITTEE )Councilman Steelsmith MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT MR. JACK TANDY,MS LILLIAN CASTRO,MS.ELEANOR LEWIS,MR.HARRY POLOMSKY,MR.JERRY MICHAELS,MR.DICK RABIDUE,MS.MILDRED CONWAY, MR.ROBERT LAPLANT,MS.BERTHA ROGERS,MS.ROSALINE DEBNAM,MR.TOM SANSONI,MR.ROBERT SCHAUSTER,MR.SAM GARDOM,MR.JOHN SCHMIDT,MR.CLARENCE ZEHNLE,MR.FRANK JIMENEZ,MS.PEGGY BALJO,MR.DALE BURFIEND BE AND HEREBY ARE,APPOINTED TO SERVE ON THE CHARTER GOVERNMENT COMMITTEE TO STUDY THE ADVANTAGES OR DISADVANTAGES OF THE CHARTER FORM OF GOVERNMENT IN APACHE JUNCTION,ARIZONA. BE IT FURTHER RESOLVED THAT A REPORT BE RENDERED NO LATER THAN MARCH 17,1982. Vice Mayor Hill seconded the motion. VOTE:In Favor:Councilman Hudson,Councilman Steelsmith,Councilman Damiano, Councilman Eidson,Vice Mayor Hill,Mayor Clarke Opposed:Councilman Shanks The motion carried. Councilman Hudson called a point of order stating:the item appointing the Personnel Board needs to be tabled,changed or approved. City Attorney,Arnold Hirsch suggested that the item be tabled,or an Executive Session called at that time to change the motion. Councilman Shanks MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, Opposed:Councilman Hudson The motion carried. NEW BUSINESS ACCEPTANCE OF RESIGNATION OF AIRPORT COMMISSION MEMBER )Dr.Dave Robinson sent a letter to Mayor Clarke expressing a desire to resign from the Airport Commission. Councilman Shanks MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THAT THE RESIGNATION OF DR.DAVE ROBINSON FROM THE AIRPORT COMMISSION BE AND HEREBY IS,ACCEPTED WITH REGRET. Vice Mayor Hill seconded the motion. Councilman Damiano requested that he read the letter from Dr.Robinson. Dear Mayor Clarke: This is to let you know that I am forced to resign from my position as a member of the Apache Junction Airport Board of Commissioners.I find that my duties as an actively practicing Optometrist,plus other outsideinterestshavebecometoopressing.With this in mind,I feel that I will not have adequate time to devote to the Airport Commission. Please let i t be known that I have very much been honored to have spent time on the Commission,and appreciate all the hard work being done by the Commission members, as well as the City. I t is with regret that I feel i t necessary to tender my resignation. Thank you and all City Council members for your past and present consideration,and with kindest regards,I am Sincerely, D.H.Robinson,O.D. VOTE:Unanimous The motion carried. REQUESTS FOR FUNDS - CHAMBER OF COMMERCE )City Manager,Ray Lee briefed the Council and public on this request.The City of Apache Junction has a budgeted amount for advertising.The City has also appointed the Chamber of Commerce as the advertising arm for the City Council.Funds may be earmarked forthis,for whatever amount the City Council feels is appropriate for CivicAdvertising. Councilman Damiano MOVED THAT BE IT RESOLVED THAT FUNDS IN THE AMOUNT OF $500.00 BE PROVIDED TO THE CHAMBER OF COMMERCE FROM CIVIC ADVERTISING ACCOUNT NO.001-100-512-01-22 TO HELP DEFRAY The motion carried. EXECUTIVE SESSION SEPTEMBER 16,1981 )Councilman Eidson MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THE AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.,SEPTEMBER 16,1981,AT CITY HALL FOR THE PURPOSE OF DISCUSSING LEGAL AND PERSONNEL MATTERS. Vice Mayor Hill seconded the motion. VOTE:Unanimous The motion carried. INFORMATION AND REPORTS (COUNCIL LIAISON REPORTS) Councilman Steelsmith gave a brief report on the Planning and Zoning Commission, and a report on the last meeting. Mayorfor only a Mayor Commission Dear Sir: Clarke stated that he did attend the Library Board meeting,but few minutes as he had another meeting to attend. Clarke announced the resignation from the Planning and Zoning by Pat Smith.Councilman Hudson read her resignation letter. This is to notfy you on my resignation from the Planning and Zoning Commission.The reason is that my work has taken me out of the area for extended periods of time and I can see no alternative as being very few.May I suggest as a possible replacement Mr.Halbert Sayer, 1503 South Delaware Street.,982-1502. Thank you, Pat Smith Councilman Steelsmith MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT THE RESIGNATION OF PAT SMITH FROM THE PLANNING AND ZONING COMMISSION BE ACCEPTED WITH REGRET. Vice Mayor Hill seconded the motion. VOTE:Unanimous The motion carried. Councilman Steelsmith MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT MARK MCPHERSON BE APPOINTED TO THE PLANNING AND ZONING COMMISSION FOR THE EXPIRED TERM OF PAT SMITH DUE TO HER RESIGNATION,THE TERM OF OFFICE TO EXPIRE JUNE 30,1983. Vice Mayor Hill seconded the motion. Mr.McPherson stated that he has lived in Apache Junction approximately 31 years,and has been atending the Council and Planning and Zoning Commission meetings and he will do his best for the Planning and Zoning Commission. Ms Priscilla Gardner thanked the City Council for the Certificate of Appreciation.Ms Gardner added her commentsregardingBoardand Commission members living outside City limits.She expressed her disapproval that they could not be members of Boards and Commissions,as some people a few miles outside the limits have a greatinterestinthe City of Apache Junction also and would like to participate in City activities such as Board and Commissions, but are not allowed to do so. Mayor Clarke requested that the City Clerk notify the members of the Airport Commission and Industrial DevelopmentAuthorityof a joint meeting on Tuesday, September 15,1981,at 7:00 p.m. Councilman Hudson expressed hisappreciationofinputbycitizens,and Mr.Burgess for his remarks on Ordinance 12,employees living within City limits.He stated his opinion that this Ordinance should be enforced. Councilman Hudson MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA, THAT THE CITY MANAGER ENFORCE THE ORDINANCE 12 ESPECIALLY THE SECTION DEALING WITH CITY EMPLOYEES LIVING WITHIN THE CITY LIMITS. Vice Mayor Hill seconded the motion. Councilman Eidson r equested of theCity Attorney,Arnold Hirsch,whether or not the Council could legally requireCitypersonneltolive within the City. City Attorney,Arnold Hirsch,repliedthatthe matter is presently under study,and will be presented to the Council when i t is prepared. Mayor Clarke stated that he was informed by the City Attorney that the employee residential problem is a nation-wideissue,and is in courts in a number of states.Mayor Clarke recommended that theCouncilpostponethe issue until i t is settled as to whether or not this is the Counci's legal right to enforce. Councilman Hudson read a portion of Ordinance No.12, concerning the above issue,Article 3,Section 3-1-3: Residence in the City at the time of appointment of a Manager shall not berequired as a condition of the appointment,but within 120 days after reporting for work the Manager must become a resident of the City. He stated that he is not specifically pointing out the City Manager but alsoother City employees. Councilman Steelsmith requested tablingthe motion until the matter can be further discussed with the City Attorney. VOTE:In Favor:Councilman Hudson, Vice Mayor Hill,Mayor Clarke Opposed:Councilman Steelsmith,Councilman Eidson,Councilman Shanks,Councilman Damiano APPROVED THIS 16TH DAY OF SEPTEMBER ,1981,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA. ezd4,/ ' WENDELL J.CLAR Mayor ATTEST: //