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HomeMy WebLinkAbout1981-10-19 City Council Special MinutesCITY COUNCIL MINUTES SPECIAL MEETING OCTOBER 19,1981 The special meeting of the City Council of the City of ApacheJunction,Arizona,was held on October 19,1981,at the ApacheJunctionCouncilChamberspursuanttothe notice required by law. CALL' TO ORDER Mayor Clarke called the meeting to order at 6:00 p.m. INVOCATION Councilman Shanks led the Invocation. PLEDGE OF ALLEGIANCE Councilman Damiano led the Pledge of Allegiance. ROLL CALL Councilmen Present:Councilman Hudson,Councilman Steelsmith,Councilman Shanks, Councilman Eidson,Councilman Damiano,Mayor Clarke Councilman Absent:Vice Mayor Hill Staff Present: Others Present: Acting City Manager/Director of Public Safety,Bill McDanielDirector of AdministrativeServices/City Clerk,Marl is DavisDirector of Planning,Joe Gero Director of Public Works, Rich Broman Mr.Sam Gardom 1344 Royal Palm Apache Junction,Arizona 85220 Mr.Jerry Bright 974 West 5th Avenue Apache Junction,Arizona 85220 Mr.Robert Evans Suite 2201 3003 North Central Phoenix,Arizona Mr.Gino Terwilliger 208 North Ironwood Apache Junction,Arizona 85220 RECONVENE )Mayor Clarke reconvened the meeting toorder at 7:00 p. be given again. Councilmen Present: Mayor Clarke requested that the roll call Councilman Hudson,CouncilmanSteelsmith,Councilman Shanks, Councilman Eidson,Councilman Damiano,Mayor Clarke Councilman Absent:Vice Mayor Hill ACCEPTANCE OF THE AGENDA ) )Councilman Shanks MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,THAT THE AGENDA BE ACCEPTED AS PRESENTED. Councilman Damiano seconded the motion. VOTE:Unanimous The motion carried. ACCEPTANCE OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1981 •)Councilman Eidson MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT THE MINUTES OF THE REGULAR MEETING OF OCTOBER 7,1981,BE AND HEREBY ARE, ACCEPTED AS PRESENTED. Councilman Damiano seconded the motion. VOTE:In Favor:Councilman Steelsmith,Councilman Damiano, Councilman Eidson,Councilman Hudson,Mayor Clarke Abstained:Councilman Shanks The motion carried. AWARDS,PRESENTATIONS,AND COMMUNICATIONS Mayor Clarke presented a Certificate of Appreciation to Mr.EdwardNeil"Bill"Furness,stating that: "One of the most important Boards created by the City is the Board of Adjustment.This Board is responsible for allowing variances to the City Zoning Regulations.A boardmember must be familiar with the Ordinances and be able to interpret them for each case. Mr.Bill Furness has served on the Board of Adjustment since August 1979 and he has devoted much time andeffortintheperformanceof his duties.Therefore,I feel i t most appropriate that a Certificate of Appreciation be presented to Bill Furness for his loyal service and time consuming efforts as a member of the Board of Adjustment.I understand that Mr.Bill Furness is il l tonight and could not attend this meeting. City of Apache Junction Board of Directors for the Little League.Mr.Bright presented a plaque to Mr.Jeff Bell,Superintendent of Community Services,for his support to the Community for the year of 1981. Mr.Sam Gardom stated that: "Gentlemen I am a very avid reader of the papers.My comments deal with what I read in the papers.I read in the Apache Sentinel of October14,1981,that Councilman Steelmsith is very upset because one Councilman as an individual went to Bullhead City,"stating that he believes that any Councilman has a perfect right to defend or support the City without even discussing with other Councilmen,so long as i t does not pertain toCity business. CITY MANAGER'S REPORT Acting City Manager,Bill McDaniel,called on the Acting FinanceDirector,Rosemary Montgomery,for the Financial Report for September of 1981: "Due to the conflict of schedules,we have been unable to hold a budget report workshop using the computer readouts for your written Expenditure/Revenue Report. Therefore I have completed written budgetreportsfor August and September using the old format. These written budget reports were placed in your box today.Hopefully in the nearfuture we can hold this workshop.Meanwhile,if you have any questions I would be happy to answer them. The annual audit has been completed.A final draft revisions has been received.The City Clerk will provide you with your copy.Mr. Haymore will be here at the Council meeting of November 4th to answer any questions that you might have. The report I give you tonight covers the 3rd month of the fiscal Year 1981-82.As usual, it states the cash balances as of September 30, 1981,for all the funds of the City. DURING THE MONTH OF SEPTEMBER,THE CITY EXPENDED FROM THE GENERAL FUND $159,049.98 TRANSFERRED TO IDLE FUNDS DEPOSIT RECEIVED REVENUES TO THE GENERAL FUND ENCUMBRANCES ON THE GENERAL FUND ARE BANK BALANCE FOR THE GENERAL FUND IS 15,000.00 167,178.25 13,180.00 56,701.53 THE GENERAL FUND SAVINGS,DRAWING 5k%INTEREST REMAINS AT THE COURT BONDS HOLDING CHECKING ACCOUNT INDICATES A BALANCE OF THE HIGHWAY USERS CHECKING EXPENDED RECEIVED REVENUES OF ENCUMBRANCES FOR THE HIGHWAY USERS ARE BANK BALANCE IS 427.19 437.00 13,281.08 20,314.57 9,724.00 33,894.48 THE GRANTS IN TRUST CHECKING EXPENDED TRANSFERRED TO IDLE FUNDS DEPOSIT RECEIVED INTEREST DEPOSIT FROM IDLE FUNDS RECEIVED REVENUES OF ENCUMBRANCES ON THE GRANTS IN TRUST ARE OBLIGATION ON THIS ACCOUNT FOR MED.EMG. TRANSPORTATION BANK BALANCE OF GRANTS IN TRUST ACCOUNT IS 578.99 5,000.00 1,208.82 2.50 30.00 2,890.00 8,304.99 THE FEDERAL REVENUE SHARING CHECKING ACCOUNT EXPENDED 3,656.68 TRANFERRED TO IDLE FUNDS 5,000.00 RECEIVED INTEREST DEPOSIT FORM IDLE FUNDS 1,419.06 ENCUMBRANCES ON THE FEDERAL REVENUE SHARING ARE 10,149.00 BANK BALANCE FOR FEDERAL REVENUE SHARING IS 3,249.16 THE PAYROLL ACCOUNT EXPENDED 62,791.85 FUNDS FROM GENERAL FUND AND HIGHWAY USERS TRANSFERRED 62,791.85 TO PAYROLL BANK BALANCE OF THE PAYROLL ACCOUNT IS 36,355.36 THE CITY'S IDLE FUND DEPOSIT IN THE AMOUNT OF 200,000.00 IS NOW WITH THE FIRST FEDERAL SAVINGS DRAWING 17.125%INTEREST THIS CERTIFICAT WILL MATURE ON OCTOBER 20TH. IT SHOULD EARN INTEREST OF APPROXIMATELY 2,854.00 FOR THE 30 DAYS INVESTMENT PERIOD. MAKING UP THIS IDLE FUND DEPOSIT ARE GENERAL FUNDS 15,000.00 GRANTS IN TRUST 85,000.00 FEDERAL REVENUE SHARING 100,000.00 I DO NOT -RECOMMEND ANANCREASEIN THE CITY'S IDLE FUND DEPOSIT AT THIS TIME. THE CITY REMAINS FREE OF BONDING OR INDEBTEDNESS OTHER THAN NORMAL OPERATING EXPENSE. WE STRIVE TO PAY THE CITY'S BILLS WITHIN A TWO WEEK TURN AROUND UPON RECEIPT OF INVOICES. THE CITY HAS AN EXCELLENT CREDIT RATING AND MAINTAINS ITS STRONG FISCAL much more. The City of Apache Junction's official 1980 census was 9,935. Chief McDaniel,our Acting City Manager and Mayor Clarke requested that I initiate efforts to have our census figures re-examined.John Blackburn, Executive Director of CAAG,took our problem to DES and to ADOT.Through their efforts,I am happy to inform you,we have been notified that our census figures are now 10,090.Consequently,instead of receiving $10,000. from the lottery money,we will receive in the neighborhood of $110,000.for our roads and streets per year. Thank you. Mayor Clarke asked i f the Revenue received exceeded the expected amount.Acting Finance Director,Rosemary Montgomery,stated that the revenue had exceeded 2%over the normal. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS PROPOSED RESOLUTION NO.81-17 BUREAU OF LAND MANAGEMENT ) )Mayor Clarke called upon Director of Planning, Joe Gero,to brief the Council on the item. This Resolution is an intent to plan toobtainlandto be used for horse trails.The land has been used for this purpose and is also an easement for Salt River Project. Councilman Damiano asked i f the chances are good for obtaining the land for this purpose. Director of Planning,Joe Gero,stated thattheprocessesarerather complicating but there should not be any problems. Councilman Hudson stated that the land has been used for horse trails and other purposes and would like to see the land secured for other recreational purposes also. Councilman Damiano MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT RESOLUTION NO.81-17,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,EXPRESSING THE CITY INTEREST TO APPLY BY A RECREATION AND PUBLIC PURPOSES APPLICATION FOR CERTAIN BUREAU OF LAND MANAGEMENT LANDS WITHIN ONE MILE OF THE CITY LIMITS,BE AND HEREBY IS APPROVED. Director of Public Works,Rich Broman, stated that this item is brought to the Council's attention through the developer's request.The subdivision was approved by Pinal County and the requirements are the same as the City of Apache Junction.The standard procedure is that all construction be complete before maintenance is approved.The Public Works Department recommendsthatthestreetsfor City maintenance be granted upon completion ofconstructioninaccordance with the approved plans with no liens attached arid with the recommendation of the City Engineer anti the Director of Public Works. Mayor Clarke called upon Mr.Robert Evans,Attorney,P & P Development,owner of the Sierra Entrada subdivision. Mr.Evans requested that the City Council accept these interior streets for maintenance. within the City system prior to the time the construction is completed.Mr.Evans stated that the development company is requiringallthe construction companies contracting on the development to complete the sidewalks as part of the contracts. Councilman Hudson wished to know i f the development company has any control over when the owner of the lot builds the sidewalk,or could the lot sit for years with no construction done atall. Mr.Evans replied that the development company has no control. Councilman Damiano stated that Palm Springs has many lots that have been vacant for many years and have never had anything done to them. Councilman Hudson agreed,stating that i flotsweresold,and streets were approved for maintenance,then sidewalks may not be built except through City legal action.He asked i f there were any planned contract with a requirement for sidewalks to be built at a time limit. Mr.Evans stated that he had not planned any contracts with this requirement. Councilman Steelsmith asked Director of Public Works,Rich Broman,if contractors that destroyed any sidewalks already constructed,would be required to repair them. Mr.Broman replied that this was correct. Councilman Hudson asked the Director ofPublicWorks,Rich Broman,i f there had been any planned changes in the difference between County and City requirements. Director of Public Works,Rich Broman,stated that the requirements are the same as the County's,and were reviewed by the City Engineer and there have been no changes to theseinteriorstreets.The sidewalks were shown and approved by the County. The City approved these also. Councilman Hudson MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, THAT THE CITY OF APACHE JUNCTION DOES HEREBY REJECT STREETS LOCATED IN SIERRA ENTRADA UNIT TWO FOR CITY MAINTENANCE FOR REASONS Mr.Evans requested that instead of completely rejecting this proposal to accept the streets for maintenanceconditionally. VOTE:Unanimous The motion carried. RESIGNATION OF BOARD OF ADJUSTMENT MEMBER ) )Mayor Clarke read the following letter from Mr.Edward "Bill"Furness: "It is with regrets that I tender my resignation to the Board of Adjustments,the City of Apache Junction. Due to ill health,I feel I can no longer do justice to the position." Respectfully yours, Edward N. Furness Councilman Eidson MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT THE RESIGNATION OF MR.BILL FURNESS FROM THE BOARD OF ADJUSTMENT,BE AND HEREBY IS,ACCEPTED WITH REGRET. Councilman Damiano seconded the motion. Councilman Hudson stated that Mr.Furness has been involved with the City since i t became a city.Prior to being on the Planning and Zoning Commission, he served on the Planning and Zoning Advisory Board,and put a lot of time and effort and that he is deserving of a plaque for his service to the City. VOTE:Unanimous The motion carried. TRANSIT SYSTEM GRANT APPLICATION )Mayor Clarke called on Mr.Jeff Bell, Superintendent of Community Services,to brief the Council. Superintendent of Community Services,Jeff Bell,stated that the City's preapplication met the criteria determined by the office of Economic Planning and Development and the Federal Highway Administration.This program would alleviate manyCityproblemswithtransportation. Mayor Clarke requested that Mr.Bellstatetheamount of money the grant would be and the amount the City would provide. Superintendent of Community Services,Jeff Bell,stated that the grant amount would be $53,420.00 and theCityportion would be $5,074.00. Councilman Steelsmith re uested that FOR NON -URBAN AREAS AND BE IT FURTHER RESOLVED AN AMOUNT OF $5,074.00 BE SET ASIDE IN ACCOUNT NO.001-105-512-06-76 GENERAL FUND CONTINGENCY FOR THE CITY'S PORTION OF SAID GRANT. Councilman Damiano seconded the motion. VOTE:Unanimous The motion carried. EXECUTIVE SESSION, NOVEMBER 4,1981 )Councilman Damiano MOVED THAT BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA,THAT AN EXECUTIVE SESSION BE HELD AT CITY HALL ON NOVEMBER 4, 1981,AT 6:00 P.M.FOR THE PURPOSE OF DISCUSSING PERSONNEL AND LEGAL MATTERS. Councilman Steelsmith seconded the motion. VOTE:Unanimous The motion carried. INFORMATION AND REPORTS Councilman Shanks gave a brief report on the Parks and Recreation Commission concerning land uses. Councilman Steelsmith reported on the Land Use Committee meeting and the Planning and Zoning Commission.He announced that there will be a Land Use Committee work session on October 20,1981,at 7:00 p.m. Councilman Hudson reported on the Charter Government Committee meeting. Councilman Eidson requested that a Paramedic Team be organized forthe City to be on -call 24 hours a day.He requested that the Director of Public Safety speak to the Fire Board and the Fire Department to work together to accomplish this in the future.Councilman Eidsonalso requested that the City Council Regular Meeting nights be changedto a different date.He requested of the staff that they let the Council know which nights they could not meet;and that a motion be prepared by November 4,1981,meeting. Councilman Damiano stated that the Airport Commission meeting was not held as there was not a quorum. Mayor Clarke announced that Vice Mayor Hill was ill and not able to attend the Council meeting. REQUESTS OF COUNCIL Councilman Hudson stated that a Mr.Cox had sent the following letter to him: To:Apache Junction City Council a public thoroughfare or a through street.I t is also our understanding that the alleyway is to be used for emergencies by the utility companies and for access to homes bordering thealleyway.I t is being used at the present time as a race track, and as a thoroughfare and testing track for repaired vehicles and in general for uses beyond the original intent. We the residents bordering this alleyway,respectfully do request and expect immediate action by the Apache JunctionCity Council for some relief from the noise,dust and dirtthatisbeingforcedupon us at all hours of the day and also the night,by persons not required to use this alleyway. Councilman Hudson requested that the Acting City Manager report back to the Council on any action taken on this matter. Acting City Manager,Bill McDaniel responded that he,the CityClerk,and the Director of Public Works,and the Planning Director had already gone to the alley and action is presently in process. Mr.Terwilliger,of 208 North Ironwood,Apache Junction,Arizona, requested that he speak: " I would like to make a commendation addressing the Police Chief. Commendation would be to Lieutenant Mercer Weiskotten.For his beautiful performance at Bullhead City.He did a beautiful job!He's to be commended. He dealt in the value of a Police Department.And he did one beautiful job! Now, I would like to make an award to Mr.Henry Steelsmith from some of the people up in Bullhead City.And this is for your letter to the Sentinel. Thank you very much.To the Mayor of the City of Apache Junction,from the people in Bullhead City who are against incorporation.They want to thank you for sending themyour Jackie Trevino up there,because you did theAnti -corporation Committee a great good!Thank you. Mayor Clarke stated that October 21,1981,Wednesday at 7:00 p.m.there will be a City Council meeting as i t is posted,but i t is possible that there would be no quorum. City Attorney, Arnold Hirsch,stated that i f there is not quorum no business can be undertaken. ADJOURNMENT There being no further business to discuss,Mayor Clarke adjourned the meeting at 7:5,8 p.m. APPROVED THIS 4th DAY OF November ,1981,BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA.-