HomeMy WebLinkAbout2023-07-18 City Council Regular Minutes Meeting location:
City of Apache Junction, Arizona
City Council Chambers
s° at City Hall
- �� Meeting Minutes
300 E.Superstition Blvd
Q City Council Meeting Apache 8511gion,AZ
apachejunctionaz.gov
Ph:(480)982-8002
Tuesday,July 18,2023 7:00 PM City Council Chambers
A. CALL TO ORDER
Mayor Wilson called the city council meeting to order at 7:02 p.m.
B. INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Heck gave the invocation and Vice Mayor Schroeder led the meeting attendees
in the Pledge of Allegiance.
C. ROLL CALL
Present: 7- Mayor Wilson
Vice Mayor Schroeder
Councilmember Nesser
Councilmember Heck
Councilmember Johnson
Councilmember Cross
Councilmember Soller
Staff in Attendance:
Bryant Powell, City Manager
Joel Stern, City Attorney
Jennifer Pena, City Clerk
Evie McKinney, Deputy City Clerk
Al Bravo, Public Information Officer
Liz Langenbach, Parks& Recreation Director
Patrick Ainsworth, Economic Development Director
Ted Wolf, Public Works Director
D. CONSENT AGENDA
Vice Mayor Schroeder moved,seconded by Councilmember Nesser to approve the Consent
Agenda.
Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember
Heck, Councilmember Johnson, Councilmember Cross and Councilmember
Soller
No: 0
1. 23-378 Consideration of acceptance of agenda.
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City Council Meeting Meeting Minutes July 18,2023
2. 23-392 Consideration of approval of minutes of the special meeting of June 19,
2023.
3. 23-379 Consideration of approval of minutes of the regular meeting of June 20,
2023.
4. 23-361 Consideration of approval, retroactive to July 1, 2023, of Fiscal Year
2023-2024 Health and Human Services funding contracts between the
City of Apache Junction and the Apache Junction Community
Development Corporation in the amount of$5,010.00, the Boys and Girls
Club in the amount of$5,674.00, Genesis Project in the amount of
$20,000.00, Horizon Health &Wellness in the amount of$7,060.00,
Otherside Ministries in the amount$7,256.00, and Superstition
Community Food Bank in the amount of$35,000.00. This item was
presented for discussion at the May 15 Council Work Session.
5. 23-370 Consideration of approval of Superstition Vistas, Phase 1A- Parcel 19.2
- Lots 38 through 44 (SV-22-2).
6. 23-371 Consideration of approval of Map of Dedication for Warner Avenue
Phase 5 (SV-22-54-BI).
7. 23-372 Consideration of approval of Map of Dedication for Davis Drive
(SV-23-4-BI).
8. 23-377 Consideration of approval of Resolution No. 23-17, authorizing the City of
Apache Junction to enter into an intergovernmental agreement with Gila
County, Arizona, for Community Development Block Grants Regional
Account allocation. This item was presented for discussion at the July 17
Council Work Session.
9. 23-391 Consideration of approval of Resolution Nos. 23-20 and 23-21 approving
the submittal of applications from the City of Apache Junction and
Superstition Fire& Medical District to the Gila River Indian Community
State Shared Revenue Program for Proposition 202 Funds for Fiscal
Year 2023-2024. This item was presented for discussion at the July 17
Council Work Session.
10. 23-360 Consideration of approval, retroactive to July 1, 2023, of the Economic
Development Agreement with the Greater Phoenix Economic Council
(GPEC)for economic development services for the term of one year
(FY23/24) and in the amount of$24,486.00, and appointment of
Councilmember Peter Heck as the City of Apache Junction
representative to the GPEC Board of Directors. This item was presented
for discussion at the June 5 Council Work Session.
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City Council Meeting Meeting Minutes July 18,2023
E. AWARDS, PRESENTATIONS AND PROCLAMATIONS
11. 23-385 Presentation of proclamation declaring the month of July, "Parks and
Recreation Month."
Mayor Wilson read and presented the proclamation to Parks and Recreation staff.
F. REGIONAL INTERGOVERNMENTAL UPDATES
12. 23-380 Brief summary of intergovernmental updates from mayor and
councilmembers.
"Attendance at an active shooter training held at Cactus Canyon Junior High School
*Mesa Parks and Recreation brought a great number of kids to the Superstition Mountain
Museum for Western Day
*Attendance at the rededication of the Apache Junction Animal Control
*August 16,2023, 6:00 p.m.-8:00 p.m. at the Apache Junction Multigenerational Center,
ADOT will be hosting a meeting to seek public input on the reopening of State Route 88
G. CITY MANAGER'S REPORT
13. 23-381 City Manager's Report.
City Manager Bryant Powell reported:
* Recognition to Apache Junction Parks and Recreation for the professionalism and
outstanding leadership over the past several years
*A very successful Job Fair hosted by the City of Apache Junction staff and community
organizations
*Mayor Wilson has been selected as the Chair for the Phoenix Mesa Gateway Airport
Authority
*City Clerk Jennifer Pena has attained the position of President for Arizona Municipal Clerk's
Association
14. 23-373 Presentation and discussion on the Public Works' Fiscal Year
2023-2024 Capital Improvement and Street Maintenance Plan. City staff
will present information regarding the status of the city's streets and
upcoming capital improvement and street maintenance projects for the
new fiscal year.
Public Works Director Ted Wolff and Public Works Manager Shane Kiesow presented the
various street maintenance projects slated for the upcoming year. Photos of previous
completed projects were shared, as well as a map that includes the projects for FY 23-24. Mr.
Kiesow explained the process involved in rating the streets to determine which are most
important to address for maintenance and/or complete reconstruction.
15. 23-382 Announcement of Current Events.
Public Information Officer Al Bravo shared the following updates:
*Apache Junction Animal Control had a ribbon cutting ceremony for the renovated facility.A
reminder was shared that there is always a great selection of pets for adoption at the facility.
* Recognized all who were involved in putting on a great 4th of July celebration at
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City Council Meeting Meeting Minutes July 18,2023
Superstition Shadows Park. It was a huge successful event, once again.
* Books and Brews is held on the third Thursday of each month, 6:30 p.m. at the Handlebar
located on Apache Trail
* Encouragement was given to visit the City's homepage to see all details of upcoming
events and programs at www.ar)acheounctionaz.gov
H. PUBLIC HEARINGS
I. OLD BUSINESS
J. NEW BUSINESS
16. 23-374 Presentation and discussion on the procurement of new and replacement
fleet vehicles outfitted with lighting and equipment in the amount of
$2,819,084.00, budgeted for the current fiscal year utilizing the
cooperative contracts with the State of Arizona Contract Numbers
CTR041810 and CTR059323 and the City of Tempe cooperative
contract number T21-003-02.
Public Works Director Ted Wolff summarized his council memo which covered the following:
The public works department budgeted$2,230,084 for three replacement detective vehicles, 4
additional detective vehicles,two replacement vehicles in the evidence division, three
replacements in the patrol division, two additional police motorcycles, seven additional patrol
vehicles, one replacement prisoner transport van and seven replacement parks and recreation
vehicles.The purchase of these vehicles includes lighting and all equipment using general
funds in the city's Fiscal Year 2023/2024 budget approved by the city council in June.
Police Department Detectives
1-2023 Ford Explorer to replace unit 20-366 with 102,992 miles in fair condition.
1-2022 Ford F-150 Super Crew Cab to replace unit 20-377 with 111,858 miles in fair condition.
1-2023 Ford Explorer to replace unit 20-378 with 119,320 miles in fair condition.
New Additions:
2-2023 Ford Explorers
1-2023 Ford Edge
1-2023 Ford F-150 Super Crew Cab
Police Department Evidence
1-2023 Ford Explorer to replace unit 20-259 with 122,380 miles in fair condition.
1-2023 Ford F-150 Super Crew Cab to replace unit 20-339 with 117,537 miles in poor
condition.
Prisoner Transport Van
1-2023 Ford Transit 350 DRW to replace unit 20-353 with 238,571 miles in poor condition.
This vehicle is rolled over from FY 2022/2023 budget year.
2-Camera Systems for two prisoner transport vehicles.
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City Council Meeting Meeting Minutes July 18,2023
Patrol
1-2023 Ford Explorer Police Utility Interceptor to replace unit 20-376 with 101,353 miles in poor
condition.
1-2023 Ford Explorer Police Utility Interceptor to replace unit 20-381 with 111,986 miles in poor
condition.
1-2023 Ford Explorer Policy Utility Interceptor to replace until 20-399 with 97,255 miles in poor
condition.
Patrol Additions
2-2023 BMW Motorcycles
5-2023 Ford Expedition XL STX
2-2023 Ford F-150 Responders
Parks and Recreation Department
1-2023 Ford F-150 Regular Cab to replace unit 50-209 with 77,387 miles in poor condition.
1-2023 Ford F-150 Regular Cab to replace unit 50-219 with 89,790 miles in poor condition.
1-2023 Ford F-150 Regular Cab to replace unit 50-220 with 86,781 miles in poor condition.
1-2023 Ford F-350 with dump bed to replace 50-182 with 73,210 miles in poor condition.
1-2022 Ford F-350 with dump bed to replace 50-186 with 79,634 miles in poor condition.
1-2023 Ford F-350 with dump bed to replace 50-165 with 78,825 miles in poor condition.
1-2023 Ford F-350 with dump bed to replace 50-149 with 74,631 miles in poor condition.
This vehicle was rolled over from FY 2022-2023 budget year.
The purchase of these vehicles would be through the State of Arizona Cooperative Contract#
CTR059323 with San Tan Ford. The lighting and equipment would be through the City of Tempe
Cooperative Contract#T21-003-02.
Proposed Purchase of HURF Fund Equipment and Vehicle for Public Works
The public works department budgeted$589,000 for one replacement bucket truck, two
replacement vehicles, two additional vehicles and one new certified street sweeper. Equipment
and vehicle purchases include lighting and equipment using highway user revenue funds
(HURF) in the city's Fiscal Year 2023/2024 budget approved by city council in June.
1-2023 Ford F-450 DRW Sign Truck to replace unit 30-271 with 120,620 miles and in poor
condition.This vehicle is a rollover from FY 2022-2023 budget year.
1- Ford F-550 XL Bucket Truck to replace unit 30-210 with 128,467 miles in poor condition.
2-2023 Ford-250 XL to replace unit 30-278 with 164,310 miles in poor condition.
3-2023 Ford F-350 with dump beds-new additions
1-2023 Freightliner M2-6-chasis with a Regen X Sweeper PM-10 Certified Street Sweeper.
-new addition. This will be a 5.7% grant match with the Maricopa Association of Government.
The purchase of the Freightliner would be through the State of Arizona Cooperative Contract#
CTR041810.The vehicles would be through the State of Arizona Cooperative Contract#
CTR059323 with San Tan Ford. The lighting and equipment would be through the City of Tempe
Cooperative Contract#T21-003-02.
Items of discussion from Council included the possibility of purchasing other makes of vehicles
in the future and clarification on the mileage and condition of the vehicles for replacements. Mr.
Wolff addressed these concerns.
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City Council Meeting Meeting Minutes July 18,2023
17. 23-388 Presentation, discussion, and consideration of approval of entering into a
construction agreement with Veregy through the 1 Government
Procurement Alliance Cooperative Contract 22-11 PV-08 to replace and
upgrade lighting at Prospector Park softball complex to energy efficient
and dark sky friendly lighting in an amount not to exceed $841,470.00.
This expenditure was approved in the FY2023/24 Budget.
Vice Mayor Schroeder moved,seconded by Councilmember Nesser that the construction
agreement with Veregy through the 1Government Procurement Alliance Cooperative Contract No.
22-11 PV-08 to replace and upgrade lighting at the Prospector Park softball complex to energy
efficient and dark sky-friendly lighting in an amount not to exceed$841,470.00 be approved.
Yes: 7- Mayor Wilson, Vice Mayor Schroeder, Councilmember Nesser, Councilmember
Heck, Councilmember Johnson, Councilmember Cross and Councilmember
Soller
No: 0
Liz Langenbach presented information regarding the lighting upgrade at Prospector Park.
The Prospector Park sports field and rodeo arena lighting within City of AJ Parks and Rec
facilities are among some of the oldest infrastructure in the parks.The lighting is old and has
significant required maintenance issues. The high use energy lights have been due for upgrade
for many years.The Little League complex lighting was updated to
shielded/LED structures several years ago through a Diamondbacks grant, and the city has
scheduled changing all other lighting to be shielded/LED lights over the course of the 2023-2024
budget years. Prospector Park softball fields#1 and#2 are the first, and most expensive, due to
additional pole replacements and will dually serve the purpose of first row lighting for the
adjacent fields#3 and#4.
City staff selected Musco lighting to perform the work.They are one of the premier
manufacturers for sports field lighting,with a focus on energy-efficient, shielded LED lighting.
There are several reasons why this is the best choice for the city's facilities:
1.This is the same system that is at the Little League fields; and the automated system is
already integrated into the facility reservation software and additionally allows light activation by
city staff from a mobile device or a computer.
2. Musco lighting has experience designing sports field lighting that is compliant with Dark Sky
Friendly Sports Field Lighting and their design will assist in gaining that designation at each field.
3. Over time, the city will have substantial savings through lower electrical costs and lower
maintenance/replacement costs.
The City will utilize Musco's vendor,Veregy,for this replacement project under the 1 Government
Procurement Alliance(1 GPA) Cooperative Contract 22-11 PV-08 thus fulfilling procurement and
open market procedures.
Staff is recommending a construction contract be awarded to Veregy, in an amount not to
exceed: $841,470.00 (which includes a 5%owner-controlled contingency for unforeseen
circumstances). Time is of the essence for this project.
The best time frame for construction to take place is during the annual shutdown of fields for
over seeding which occurs during October.
Items addressed from Council discussion were clarification on the remote ability to control
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City Council Meeting Meeting Minutes July 18,2023
lighting from off-site, solar power is not an option for sport field lighting due to the energy needed
to operate and the cost of the project does include removal and disposal of all materials.
K. COUNCIL DIRECTION TO STAFF
L. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES
M. CALL TO PUBLIC
Denise Austin,Apache Junction, addressed the council with the challenges that exist for the
homeless in Apache Junction.
Jane Brown,Val Vista Road,Apache Junction, expressed her thoughts on the hours at the
Dutchman Dog Park and the pavement surrounding the grounds.
Donna Carr,Apache Junction, voiced her concerns of the reflectors on city streets and the city
code regarding setbacks.
George Martinez, 1075 S. Cortez Road,Apache Junction, commented on a recent citation he
received regarding the number of RV's allowed in current city code, and would like to see this
number increased.
Andre Meek, 1327 S. Belair Road, Apache Junction, shared his concerns regarding the design
at the intersection of Lost Dutchman and Highway 88,the current city code allowing one RV per
parcel and the homeless situation in Apache Junction.
N. ADJOURNMENT
Mayor Wilson adjourned the meeting at 8:27 p.m.
ACCEPTED THIS DAY OF 12023, BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF APACHE JUNdTION,ARIZ/O�NA.
SIGNED AND ATTESTED TO THIS�_DAY OF //>tq ' 2023.
WALTER"CHIP"WILSON
Mayor
ATTEST-
JEN IF R PENA
City Clerk
City of Apache Junction,Arizona Page 7
City Council Meeting Meeting Minutes July 18,2023
CITY COUNCIL MINUTES
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
regular meeting of the Cit Council of the City of Apache Junction,Arizona, held on the
/Y day of , 2023. 1 further certify that the meeting was duly
called and held and that a quoi m was present.
Dated this day of � 12023.
JENNAA PERA
City Clerk
City of Apache Junction,Arizona Page 8