Loading...
HomeMy WebLinkAbout1986-07-15 City Council Regular MinutesCITY COUNCIL REGULAR MEETING JULY 15,1986 The regular meeting of the City Council of the City of Apache Junction, Arizona,was held on July 15,1986,at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Hill called the meeting to order at 7:00 p.m. INVOCATION Councilwoman Taylor gave the Invocation. PLEDGE OF ALLEGIANCE Councilman Bajo led the Pledge of Allegiance. ROLL CALL Councilmen Present: Staff Present: Others Present: Councilman Jimenez,Councilwoman, Gardner,Councilwoman Taylor, Councilman Baljo,Councilman Eidson Vice Mayor Bakkedahl,Mayor Hill City Manager Michael J.McNulty Deputy City Clerk Lori Clark Controller Keith Lewis Director of Public Safety Bill McDaniel Director of Public Works Rich Broman Director of Planning Chuck Newcomer City Attorney David Alexander Economic Development Specialist John Schoeph Mr.Rick Tomalchek Mr.Rich Unger BRW 2700 N.Central Avenue Phoenix,AZ Mr.Joe Morvak 5090 E.Roosevelt Apache Junction,AZ Mr.Keith Stachar 6301 E.Roundup Apache Junction,AZ Ms Jean Perkins 616 N.Cactus Apache Junction,AZ Ms Yvonne Swift 2654 E.Foothill Apache Junction,AZ REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 1 Ms Blanche Hardisty 2130 N.Starr Apache Junction,AZ Mr.John Allanson Community Foundation ACCEPTANCE OF CONSENT AGENDA ) )Councilwoman Gardner MOVED THAT CONSENT AGENDA ITEM NOS.1 AND 2 BE ACCEPTED AS PRESENTED AFTER MOVING ITEM NO.8 TO THE BEGINNING OF NEW BUSINESS ON THE REGULAR MEETING AGENDA. Councilman Jimenez seconded the motion. VOTE:Unanimous The motion carried. Introduction of Distinguished Visitors and Guests Mayor Hill recognized State Representative Roy Hudson. AWARDS,PRESENTATIONS,AND COMMUNICATIONS None. CITY MANAGER'S REPORT City Manager Michael J.McNulty reported that the consultants have been in contact on the signalization of the intersection at Broadway and Ironwood,which should be ready for bid procedures very soon,and that the State Health Department has begun procedures to upgrade the city's position on the priority planning grant list for sewage treatment facilities,and have advanced the city to make application for such a grant for the next fiscal year. CALL TO THE PUBLIC None. PUBLIC HEARINGS PROPOSED ORDINANCE NO.516,EXECUTIVE SESSIONS (With the Emergency Clause)) )City Attorney David Alexander explained that there is no state law prohibiting the taping of executive sessions by the city council and this ordinance would adopt a procedure as to how and when recordings would be made of an executive session. Mayor Hill asked i f there was anyone who wished to speak in favor of or in opposition to the item. Mr.Gil Verley addressed the council in favor of allowing the recordation of executive sessions on personal recorders by councilmembers. Mayor Hill asked i f there was anyone else wishing to speak.There being no one else wishing to address the council Mayor Hill closed the hearing to the public. REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 2 Vice Mayor Bakkedahl MOVED THAT ORDINANCE NO 516,BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilman Baljo seconded the motion. VOTE:Unanimous The motion carried. Deputy City Clerk Lori Clark read as follows: ORDINANCE NO.516,AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,AMENDING THE APACHE JUNCTION CITY CODE,CHAPTER 2 MAYOR AND COUNCIL,ARTICLE 2-4 COUNCIL PROCEDURE,BY ADDING SECTION 2-4-10 RECORDING OF EXECUTIVE SESSIONS; REPEALING ANY CONFLICTING PROVISIONS;PROVIDING FOR SEVERABILITY;AND DECLARING AN EMERGENCY. Councilwoman Gardner MOVED THAT ORDINANCE NO.516,AS READ BY THE CITY CLERK,BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENT: THAT SECTION 2-4-10 READ AS FOLLOWS:"NO RECORDING OF ANY EXECUTIVE SESSION BY ANY MEMBER OF THE CITY COUNCIL OR BY ANY PARTICIPANT THEREOF SHALL BE PERMITTED." Councilman Jimenez seconded the motion. Councilwoman Taylor made the following amendment to the motion: THAT ALL EXECUTIVE SESSIONS SHALL BE TAPED. Councilman Baljo seconded the motion. City Attorney Alexander informed the council that the amendment to the motion is inappropriate,due to the fact that the motion and amendment to the motion contradict each other. Councilwoman Taylor and Councilman Bajo withdrew the amendment and second to the motion. Councilwoman Taylor stated that items placed on the agenda should be introduced by the party requesting the agenda item. Mayor Hill stated that executive sessions could be taped and minutes made as in regular meetings,but i t should not be necessary for councilmembers to make personal recordings of such sessions. Mr.Alexander suggested that an amendment could be made by Councilwoman Taylor,deleting everything in Section 2-4-10,and adding the intended wording. Councilwoman Taylor amended the motion as follows: THAT EVERYTHING IN SECTION 2-4-10 BE DELETED AND INSERTING "RECORDINGS OF ALL EXECUTIVE SESSIONS BY THE CITY COUNCIL BE PERMITTED,TO BE RECORDED BY THE CITY CLERK AND TO BE KEPT IN A SECURE CITY VAULT." REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 3 Councilman Baljo seconded the amendment to the motion. Councilwoman Gardner expressed objection to the recording of executive session at all,but would agree i f Section 2-4-10 read "no recording of any executive session by any member of the city council or by any participant thereof shall be permitted except in those instances where i t is deemed to be in the best interest of the city by all of the council." Councilman Baljo agreed that there should not be "secret"recordings,but possibly an official recording. Councilwoman Taylor stated that this would make the council more aware of what they do and say in an executive session,and also could be reviewed by councilmembers unable to attend those meetings. Councilman Jimenez stated that his only objection to these recordings was that the tapes may fall into the wrong hands,and that a responsible staff member be present when someone is reviewing the tapes or possibly conduct all discussions in open public meetings. Councilman Baljo reiterated that he has no objection the recording of executive sessions by a staff member,such as the City Clerk. City Attorney Alexander informed the council that i f the person listening to the tape had not been present at the meeting,to comply with Open Meeting Law a person that was in attendance would have to be present. Councilwoman Taylor Councilman Baljo withdrew the amendment and second to the motion. Councilwoman Taylor amended the motion:THAT EVERYTHING IN SECTION 2-4-10 BE DELETED AND THAT "RECORDINGS OF ALL EXECUTIVE SESSIONS BY THE CITY COUNCIL BE PERMITTED AND IN SUCH INSTANCES THE RECORDING SHALL BE KEPT BY THE CITY CLERK IN A SECURE CITY VAULT,AND THAT ALL REVIEWINGS OF THE EXECUTIVE SESSIONS SHALL BE DONE BY HEADPHONES WITH CITY CLERK OR CITY OFFICIAL IN ATTENDANCE. Councilman Baljo seconded the motion. VOTE:Unanimous The amendment to the motion carried. VOTE (on the motion as amended):Unanimous The motion as amended carried. PROPOSED ORDINANCE NO.518, CONTINGENCY ACCOUNT )Councilwoman Taylor explained that this ordinance was proposed to save funds for water and sewer,but that this area should have further study prior to any action. Councilwoman Taylor MOVED THAT PROPOSED ORDINANCE NO.518 BE POSTPONED UNTIL THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 4,1986. Councilman Baljo seconded the motion. Councilman Jimenez stated that the City is not short of funds,and the contingency account has a present balance of approximately $105,000,which is a healthy amount. REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 4 Councilman Eidson commented that funds were expended at the previous meeting in the amount of $16,000 which will be taken from contingency,and also liability insurance will be due soon,but at this time the city is solvent. City Manager McNulty further explained that the purpose of the contingency fund is to provide for unforeseen things,and that any particular projects should have an account set up and monies budgeted into that account. VOTE:Unanimous The motion carried. NEW BUSINESS ACCEPTANCE OF TECHNICAL REPORTS NO.1 AND 2 OF THE PROPOSED GENERAL PLAN ) )Associate Planner Jim Nakagawa introduced the representatives from BRW to present the completed reports regarding "Data Collection and Analysis"and "Goals and Objectives",for the proposed General Plan,and they are seeking an indication from the council whether or not the reports are acceptable. Mr.Rick Tomalchek,representative of BRW,2700 N.Central Avenue,Phoenix,reviewed Report No.1 "Data Collection and Analysis"with the council. Councilwoman Taylor suggested that a study session be held on the differences of opinion with these reports. Mr.Rich Unger,representative of BRW,reviewed Report No.2,"Goals and Objectives"with the council. Councilman Baljo stated that the vast majority of the reports are acceptable,with the exception of the density suggested in the "zone of influence"to the north. Councilman Jimenez MOVED THAT TECHNICAL REPORT NO.1:DATA COLLECTION AND ANALYSIS AND TECHNICAL REPORT NO.2: GOALS AND OBJECTIVES BE ACCEPTED FROM BRW,INC.,AS A PART OF THEIR WORK IN PREPARING A NEW GENERAL PLAN FOR THE CITY,AND DELETE IN THE ITEM OF QUESTION FIVE ACRES TO INDICATE LOW DENSITY. Councilman Baljo seconded the motion. VOTE:Unanimous The motion carried. Mayor Hill recessed the meeting. Mayor Hill reconvened the meeting. Mayor Hill announced that there were two members of the public' wishing to speak on the previous item. Mr.Joe Morvak,5090 E.Roosevelt, Apache Junction,addressed the council in objection to the reports that have been submitted by BRW. Mr.Keith Stachar,6301 E.Roundup, Apache Junction,spoke in objection to the many of the recommendations made by BRW for the proposed General Plan. REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 5 Mayor Hill called for a motion to move Item No.7 to be considered prior to Item No 5. Councilman Jimenez MOVED THAT ITEM NO.7 BE HEARD AND CONSIDERED BEFORE ITEM NO.5. Councilwoman Gardner seconded the motion. VOTE:Unanimous The motion carried. PROJECT SELECTION FOR 1986 CDBG APPLICATION ) )Director of Planning Chuck Newcomer explained that there are three projects which to be considered for funding by the 1986 Community Development Block Grant Program:housing rehabilitation, construction of center for handicapped and other social services,and construction of water line extensions.Mr.Newcomer further stated that only one project can be selected for submission to CAAG. Ms Jean Perkins,616 N.Cactus, Apache Junction,addressed the council supporting housing rehabilitation and a transportation system for those in need. Councilwoman Taylor suggested that the Transportation Board address the subject of a transportation system. Ms Yvonne Swift,2654 E.Foothill, Apache Junction,requested the selection of the project extending water lines in the areas that require water hauling. Ms Blanche Hardisty,2130 N.Starr, Apache Junction,also supported extending water lines. Mr.Kenneth Rheim,2181 N.Starr, Apache Junction,representing several other members of the public that had to leave the meeting,requested that the CDBG application be submitted for extending water lines,as the water company wants $47,000 to do this,which the residents in this area do not have. Councilwoman Gardner asked i f the residents of that area needing water lines would qualify for the grant. Mr.Newcomer replied that according to census track numbers,they would not qualify. Mr.John Allanson,Executive Director,Community Foundation,outlined a proposal for a center for the handicapped and other social services,for MARC,to be built on the land subleased to the Foundation,and requested that this grant application be submitted with this project. Mr.McNulty explained that the project may not be viable,should they not be granted the amount requested. Mr.Allanson stated that the cost of construction would be approximately $100,000. Councilwoman Taylor stated that the housing rehabilitation would be a better use of the grant. Councilman Jimenez explained the favorable points of the Foundation project be selected for the CDBG grant. Mr.McNulty stated that there is aproximately $800,000.00 available for grants for 15 entities,and on the basis of the projects,the funding will be granted. REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 6 Councilman Jimenez MOVED THAT THE FOLLOWING PROJECT BE PREPARED FOR THE 1986 APPLICATION: CONSTRUCTION OF CENTER FOR HANDICAPPED AND OTHER SOCIAL SERVICES. Vice Mayor Bakkedahl seconded the motion. VOTE:In Favor:Councilwoman Gardner,Councilman Jimenez,Councilman Baljo, Vice Mayor Bakkedahl,Mayor Hill Opposed:Councilman Eidson,Councilwoman Taylor The motion carried. Councilman Eidson suggested that councilmembers meet with Arizona Water Company to check into having water lines entended for the residents of the area in question. PROPOSED RESOLUTION NOS.86-26 AND 86-27,LAND AND WATER CONSERVATION FUND GRANT-IN-AID PROGRAM ) )Mr.McNulty explained that in order to complete the Land and Water Conservation Fund Grant applications for the further development of Prospector Park and City Hall Complex Park,these resolutions are necessary. Councilwoman Gardner MOVED THAT RESOLUTION NOS.86-26,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS FOR CITY HALL COMPLEX PARK IMPROVEMENTS; AND THAT RESOLUTION NO.86-27,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,APPPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS FOR PROSPECTOR PARK DEVELOPMENT,PHASE II,BE APPROVED AND ADOPTED. Councilman Baljo seconded the motion. Councilwoman Taylor stated that the city has budgeted $60,000 as matching funds. VOTE:Unanimous The motion carried. PROPOSED RESOLUTION NO.86-25, AB -86-04,MT.VIEW LUTHERAN CHURCH ) )Director of Public Works Rich Broman briefed the council on the request for the abandonment of 21st and 22nd Avenues from Hilton Road to Goldfield Road and Wagonwheel Road from 22nd Avenue to U.S. Highway 60. A representative of Mountain View Lutheran Church,requested approval of the abandonment,as these streets do not appear to be necessary for future use. Coundilwoman Taylor MOVED THAT RESOLUTION NO.86-25,A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION,ARIZONA,DECLARING THAT CERTAIN FEDERALLY PATENTED EASEMENTS FOR PUBLIC RIGHTES-OF-WAY PURPOSES DESCRIBED AS 21ST AND 22ND AVENUES FROM REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 7 I 1 HILTON ROAD TO GOLDFIELD ROAD AND WAGONWHEEL ROAD FROM 22ND TO THE NORTHERLY RIGHT-OF-WAY LINE OF U.S.60 DESCRIBED IN STREET ABANDONMENT CASE AB -86-05,ARE NO LONGER NECESSARY FOR PUBLIC USE AS ROADWAYS AND ARE HEREBY ABANDONED AND EXTINGUISHED AS PRESENT OR FUTURE PUBLIC RIGHTS -OF -WAY,BE APPROVED AND ADOPTED. Councilman Baljo seconded the motion. VOTE:Unanimous The motion carried. Mayor Hill recessed the meeting. Mayor Hill reconvened the meeting at 10:43 p.m. AWARD OF CONTRACT,LIBRARY/SENIOR CENTER, PW-86-04,OFFSITE IMPROVEMENTS ) )Mr.Broman explained that three bids had been submitted,and recommended that the contract be awarded M &S Paving and Construction in the amount $52,337.00. Councilman Baljo MOVED THAT THE CONTRACT FOR PW-86-04,LIBRARY/SENIOR CENTER OFFSITE IMPROVEMENTS,BE AWARDED TO M &S PAVING AND CONSTRUCTION,INC.,IN THE AMOUNT OF $52,337.00. Councilwoman Gardner seconded the motion. VOTE:Unanimous The motion carried. REQUEST FOR SHELVING FROM HEAD START ) )Mr.McNulty stated that Head Start program has requested the loan of the shelving at the old library,as the city has no further use for the shelving. Councilwoman Gardner MOVED THAT THE REQUEST FOR THE LOAN OF THE SHELVING IN THE OLD LIBRARY BY THE HEAD START PROGRAM,BE GRANTED,SUBJECT TO RECALL WITH NINE MONTH NOTICE REQUIRED. Councilwoman Taylor seconded the motion. VOTE:Unanimous The motion carried. AUTHORIZATION TO MOVE COMMUNITY SERVICES TO OLD LIBRARY BUILDING ) )Mr.McNulty explained that this is a request to refurbish the old library into office space for the Community Services Department,also allowing extra space in the Building and Engineering Divisions,and further stated that the funds for refurbishing have been budgeted. Councilman Baljo MOVED THAT THE COMMUNITY SERVICES DEPARTMENT BE AUTHORIZED TO RELOCATE TO THE OLD LIBRARY BUILDING. motion. VOTE:Unanimous Councilman Jimenez seconded the REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 8 I The motion carried. APPOINTMENTS TO THE YOUTH ADVISORY BOARD ) )Mr.McNulty explained that due to school vacation,there are no recommendations for youth members of the Youth Advisory Board,but wish to have the adult members appointed at this time and the youth members appointed when school reconvenes in September. Councilwoman Taylor MOVED THAT MERIBETH BAKER,SOFIA GARGRAVE,BETTY HELOWICZ,DENNIS HULTMAN,NORMA LEBARIO, PAULA JAGER,DEANENE WEBER,AND NATHANIEL DAGGS,BE APPOINTED TO THE YOUTH ADVISORY BOARD. Councilman Baljo seconded the motion. VOTE:Unanimous The motion carried. REQUEST FOR MAJOR AMENDMENT TO PLANNED DEVELOPMENT,PZ-21-86, SUNNY LANE ESTATES ) )Mr.Newcomer stated that this is a request for major amendment to a planned development,for the wall heights along Broadway Avenue which are currently 6 feet high,and are requesting a change to 3 feet. Councilwoman Gardner MOVED THAT THE REQUEST FOR A MAJOR AMENDMENT TO A PLANNED DEVELOPMENT BY SUNNY LANE ESTATES, PZ-21-86,BE APPROVED. Councilman Baljo seconded the motion. VOTE:Unanimous The motion carried. SITE ANALYSIS,POST OFFICE ) )Mr.Newcomer explained that the U.S. Postal Service has conducted a site selection for a new location,and the choice is on Plaza and Superstition Boulevard,and are requesting city input on this selection which has been submitted by staff to the council. Councilman Baljo MOVED THAT THE RECOMMENDATIONS OF THE DIRECTOR OF PLANNING BE APPROVED. motion. VOTE:Unanimous The motion carried. MEETING CONTINUE PAST 11:00 P.M. motion. VOTE:Unanimous The motion carried. Councilwoman Taylor seconded the Councilman Baljo MOVED THAT THE Vice Mayor Bakkedahl seconded the REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 9 APPOINTMENTS TO THE PARKS AND RECREATION COMMISSION )Mr.McNulty stated that three terms on the Parks and Recreation Commission have expired,of which Mr.Michael Carden does not wish to be reappointed,and as there are have been no Talent Bank Applications submitted,i t is recommended that Mr.Appler and Mr.Miller be reappointed,with terms to expire June 30,1989. Councilwoman Gardner MOVED THAT JAMES APPLER AND PAUL MILLER BE REAPPOINTED TO THE PARKS AND RECREATION COMMISSION,SAID TERMS TO EXPIRE JUNE 30,1989. Councilman Jimenez seconded the motion. VOTE:Unanimous The motion carried. REQUEST FROM FRIENDS OF THE LIBRARY )Mr.McNulty explained that Friends of the Library are requesting support from the city,in the amount of $75 to purchase an Oxford Dictionary for the new library. Councilwoman Gardner MOVED THAT THE CITY SUPPORT THE FRIENDS OF THE LIBRARY IN PURCHASING AN OXFORD DICTIONARY FOR THE NEW LIBRARY,IN THE AMOUNT OF $75.00. Councilman Baljo seconded the motion. VOTE:Unanimous The motion carried. Ms Jean Perkins stated that this project was not initiated by the Friends of the Library,but by herself and three other ladies. Mayor Hill presented Ms Perkins with a medallion given by Salt River Project celebrating the 75th birthday of Roosevelt Dam,to put in the new library. SPECIAL MEETING,JULY 23,1986 )Councilwoman Gardner MOVED THAT A SPECIAL MEETING BE HELD ON JULY 23,1986,AT 6:30 P.M.,IN THE CITY COUNCIL CHAMBERS. Councilman Jimenez seconded the motion. VOTE:Unanimous The motion carried. EXECUTIVE SESSION,WORK SESSION, AUGUST 4,1986 EXECUTIVE SESSION,WORK SESSION, AUGUST 5,1986 )Councilwoman Gardner MOVED THAT AN EXECUTIVE SESSION BE HELD AT 6:00 P.M.,AND A WORK SESSION AT 7:00 P.M.,ON AUGUST 4,1986,IN THE CITY COUNCIL CHAMBERS; AND THAT AN EXECUTIVE SESSION AND A WORK SESSION BE HELD AT 6:00 P.M.,ON AUGUST 5,1986,IN THE CITY COUNCIL CHAMBERS. REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 10 Vice Mayor Bakkedahl seconded the motion. VOTE:Unanimous The motion carried. INFORMATION AND REPORTS (COUNCIL LIAISON REPORTS) None. REQUESTS OF COUNCIL None. ADJOURNMENT )There being no further business to conduct,Mayor Hill adjourned the meeting at 11:08 p.m. *Consent Agenda Items are as follows: *1.Acceptance of Regular Meeting Agenda *2.Acceptance of Minutes from the Regular Meeting of July 1,1986 ACCEPTED THIS .11"12 DAY OF 4 3L4st ,1986,BY THE MAYOR AND CITY COUNCIL OF CITY OF APACHE JUNCTION,ARIZONA. ATTEST: EL Balclut_kilf. 1.t NORMAN S.HILL j Mayor KATHLEEN CONNELLY oty wen( REGULAR MEETING OF THE CITY COUNCIL JULY 15,1986 PAGE 11