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HomeMy WebLinkAbout2017-12-05 City Council Regular MinutesCITY COUNCIL REGULAR MEETING DECEMBER 5, 2017 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on December 5, 2017, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Serdy called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Rizzi led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Serdy Vice Mayor Wilson Councilmember Barker Councilmember Evans Councilmember Rizzi Councilmember Struble Councilmember Waldron Staff Present:City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Public Works Director Michael Weyer Finance Director Donna Meinerts Development Services Director Larry Kirch Others Present:Management Analyst Heather Hodgman REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 1 OF 21 Public Works Manager Shane Kiesow Fleet Services Supervisor Brian Gleave Parks Superintendent Nick Blake Recreation Superintendent Jamie Sullivan Project Engineer Raquel Schatz Sponsorship/Partnership Programs Coordinator Roger Hacker ACCEPTANCE OF CONSENT AGENDA )Councilmember Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS Sponsorship/Partnership Programs Coordinator Roger Hacker recognized individuals and organizations who have made donations to support city activities, programs and projects.Some recipients in attendance spoke about the reason for their donation and all had their picture taken with Mayor Serdy and various staff members. Councilmember Struble commented during the recognition item that last spring the council moved to have a town hall and retreat to develop a vision, mission and goals for the community.They had the town hall in September and retreat in last October.They started to develop a vision, mission statement and four, large goals for the community.The assistance the organizations gave to help fund the retreat was immeasurable.The vision, mission statement and goals will help to bring the community together in the future, such as working with the school district.The community has to start working together and continue to work together to build the community to be even better. ANNOUNCEMENT OF CURRENT EVENTS REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 2 OF 21 Vice Mayor Wilson thanked the community and the parks and recreation department for the Christmas event we had this past weekend and the parade of lights.It gets bigger every year. Councilmember Struble commented the Kiwanis Club had a booth at the festival and it seemed like there was a lot more people. They had a lot of great comments from people.He thanked all the employees in the city as they probably all had a part in this event. Councilmember Struble announced the Kiwanis Club will be having the AJ Kids Idol program on January 28 at Barleens. Mayor Serdy asked the age for the program. Councilmember Struble commented from kindergarten to high school.They have to live in or attend school in Apache Junction. Councilmember Evans announced this Saturday between 9 and 2 is the first Farmers' Market for the season at Earth Heart Park. Councilmember Evans announced the Community Development Corporation had a retreat this past week and is moving forward. Councilmember Waldron reminded everyone there are 19 shop local days until Christmas. Councilmember Rizzi thanked the parks and recreation staff for the Christmas event and thanked the clean up crew who cleaned up after the parade. Councilmember Rizzi commented on their tailgate party they had at their business during the parade and encouraged other businesses to do so in the future. Councilmember Rizzi announced the Light the Trail event got a slow start so they are delaying the voting for a little bit and there will be a link for the people to vote on the businesses. Councilmember Barker commented the parade was awesome and the tree lighting was marvelous. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 3 OF 21 Mayor Serdy commented the parade was a great thing for the city with people coming from outside the city to enjoy it.It is an economic driver for the restaurants. Mayor Serdy announced Wendy's is open with the grand opening on Friday. Mayor Serdy announced Richard Wilson has been named interim Chief Executive Officer of the Chamber of Commerce. Mayor Serdy announced there has been a rash of dumping in the city from people out of town.He commended the police and park rangers who found clues leading to an arrest. CITY MANAGER'S REPORT City Manager Bryant Powell commented on the holiday light parade, the winter visitors welcome back bash, the mission and vision statement, desert dumping and solid waste pickup and thanked Arizona State University for being a partner on the Arizona Project Cities and those that participated in the town hall. Vice Mayor Wilson commented he has talked to other cities over the years on how they do donations to their community.Just about every one of them are shocked to hear that we have a community that gives like this.We have a great community, a unique community that is willing to step forward and give to the community to keep it going.He wanted to say a special thank you for that. PUBLIC HEARINGS RESOLUTION NO. 17-29, DECLARING 2017 AMENDMENTS TO CHAPTER 13, PUBLIC WORKS, NEW ARTICLE 13-4 SMALL WIRELESS FACILITIES LOCATED IN PUBLIC RIGHTS -OF -WAY A PUBLIC RECORD/ORDINANCE NO. 1453, AMENDING AND ADOPTING CHAPTER 13 PUBLIC WORKS, NEW ARTICLE 13-4 SMALL WIRELESS FACILITIES LOCATED IN PUBLIC RIGHTS-OF-WAY/ORDINANCE REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 4 OF 21 NO. 1454, AMENDING AND ADOPTING CHAPTER 4 FEES, ARTICLE 4-6 PUBLIC WORKS FEE SCHEDULE, NEW SECTION 4-6-2 SMALL WIRELESS FACILITIES LOCATED IN PUBLIC RIGHTS -OF WAY FEES AND CHARGES )City Attorney Joel Stern briefed the council on the item. Councilmember Rizzi commented her question was on liability as he said they could put them on the traffic lights.The city has a say in safety.She is not sure how they would regulate that.The city could determine that the way they installed it is safe.She asked what would happen if something were to happen afterwards that caused an injury accident.She asked if the city would be liable. City Attorney Joel Stern stated it would depend on how someone sued.Essentially, the wireless company will be liable.They might have to reinforce it.The city would get sued and add Verizon.The city would try to get out of the lawsuit by saying it has a contract with them and they are supposed to indemnify the city.They would then take on the lawsuit and pay for any of the damages.That is how it is supposed to work. Councilmember Rizzi commented that even though the city has input on the safety it would still not come back on the city. City Attorney Joel Stern stated someone can always allege that but it will be their standards that are approved.The city would not be the engineers that stamp those.It would be their engineers that stamp them and we would approve it as to form which would say that meets our standards.As for actual liability, no.We set the standards and they have to have an outside registered engineer or someone on their staff stamping it.They have an agreement in here that they would have to sign to have that location. Mayor Serdy opened the public hearing on the items.There being no one wishing to speak, he REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 5 OF 21 closed the public hearing and reopened the items to council discussion.There being no further discussion, he called for a motion. Councilmember Evans MOVED THAT RESOLUTION NO. 17-29, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE CITY CLERK AND ENTITLED "2017 AMENDMENTS TO THE APACHE JUNCTION CITY CODE, VOLUME I, CHAPTER 13:PUBLIC WORKS,NEW ARTICLE 13-4:SMALL WIRELESS FACILITIES LOCATED IN PUBLIC RIGHTS -OF -WAY",BE APPROVED. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Serdy called for a motion on item number 6. Councilmember Barker MOVED THAT ORDINANCE NO. 1453 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Barker MOVED THAT ORDINANCE NO. 1453, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED WITH THE FOLLOWING AMENDMENT:THAT THE WORDS "BY REFERENCE" BE ADDED AFTER THE WORD ADOPTING. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 6 OF 21 Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Mayor Serdy called for a motion on item number 7. Councilmember Waldron MOVED THAT ORDINANCE NO. 1454 BE READ BY TITLE ONLY AND THE READING OF THE ENTIRE ORDINANCE BE WAIVED. Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. The motion carried. City Clerk Kathleen Connelly read the ordinance by title only. Councilmember Waldron MOVED THAT ORDINANCE NO. 1454, AS READ BY THE CITY CLERK, BE APPROVED AND ADOPTED. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. NEW BUSINESS INTERVIEWS WITH APPLICANTS FOR REMAINING VACANCIES ON THE REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 7 OF 21 CONSTRUCTION CODE BOARD OF APPEALS, MUNICIPAL PROPERTY CORPORATION AND THE SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT NO.1 ) )Mayor Serdy commented this normally would have been a work session item but in order to save on staff and time it has been moved to this regular session. City Clerk Kathleen Connelly briefed the council on the item. Mayor Serdy requested the applicant for the Construction Code Board of Appeals address the council. Mr. David Hantzsche, 142 S. Royal Palm Road, Apache Junction, addressed the council.He had applied for the position. Mayor Serdy thanked him for applying and called for any questions. Councilmember Struble asked what position he is applying for. City Clerk Kathleen Connelly requested the development services director respond as their packets had emails on what this board should or should not consist of. Development Services Director Larry Kirch stated they have a copy of the ordinance and an email from him in their packets.There are currently three board members.Over the years they have had six but technically they only need five.There is one lay person on the board and that person has to be a city resident.They currently have a lay person on the board that is not a city resident.They have to thank that person for their service even though they have not had a meeting since they were appointed.To meet with the ordinance they need a new lay person that is a city resident. Technically they currently have three vacancies.Mr. Hantzsche could fill the lay person vacancy as he is a city resident. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 8 OF 21 Vice Mayor Wilson asked if he understands that the board does not necessarily meet all the time. Mr. Hantzsche stated he does. Mayor Serdy thanked him for stepping up and applying.He asked when this would come back to them. City Clerk Kathleen Connelly stated it will be the December 19th meeting for appointment. Mayor Serdy commented there are four applicants. City Clerk Kathleen Connelly stated there are four applicants for the sewer board.Four that were filed on time and a fifth one that was not.They include Mr. Buzzin, and she does not see him here at this time, Mr. Robert Schroeder is here, Phillip Tremonti, Kevin Voight and the one that was received late is Richard Dwyer.Three people are city residents even though it is not a requirement.Two live in Gold Canyon.The city attorney might want to explain whether or not they have to be city residents and residents of the sewer district. Councilmember Waldron commented they also have a copy of an email that says Mr. Voight is not interested. City Attorney Joel Stern stated under 48-711, the special districts law, which was relied upon to create this district, for appointment or reappointing someone they do not have to be a city resident.They do not have to live in the district but if they do and they have 40 acres or more then they cannot be an appointee.They cannot be a city council member, city employee, an agent thereof or a relative.It is limited but people living in Gold Canyon can sit on the board.He believes past councils have appointed people from Gold Canyon. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 9 OF 21 Councilmember Struble asked for clarification on the one that is two weeks late. City Clerk Kathleen Connelly stated they gave it to the council.It is at their discretion whether or not they want to consider it.If it is not considered now, it will be put in the file for the next time there is an appointment and it will come back to them then. Mayor Serdy asked if that person only tried for the sewer board or did he put in for others. City Clerk Kathleen Connelly stated it was just the sewer board. Mayor Serdy asked if anyone was here that they could talk to tonight about the sewer board. There was general discussion among the council and staff that determined the only applicant for the sewer board in attendance was Robert Schroeder. Mr. Robert Schroeder, 3899 S. Wickiup, Apache Junction, addressed the council. Vice Mayor Wilson asked why he was interested in this. Mr. Robert Schroeder stated ten years ago he started a business in Apache Junction.The city and residents have been very good to him.Five years ago he decided to make a commitment to the city and every day since then he has been working towards that.This is another step for more knowledge to make him a more valuable resource to the city. Mayor Serdy asked if he thought it would be too much with him being on the planning and zoning commission. Mr. Robert Schroeder stated he understands it is one day a month in the morning.He does not think that would be a problem. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 10 OF 21 Councilmember Struble commented they do meet more than once a month during budget time and others issues that might come up. Mr. Robert Schroeder stated that is understandable when something comes up that is out of the ordinary.Generally, it is the third Tuesday or fourth Tuesday of the month. City Clerk Kathleen Connelly stated before he sits down, Larry Kirch just pointed out to her that Mr. Schroeder could serve as the second contractor on the Construction Code Board of Appeals.He is not a general contractor.She does not know if he is interested in that or if there would be a conflict with the planning and zoning commission.The city attorney would have to answer that. City Attorney Joel Stern stated it would depend on what cases are presented before the planning and zoning commission.Generally, he would say no, he could do it if he really wanted to.If they were to fill it with Mr. Schroeder and an issue came up, he could then declare a conflict.He does not think the board has met in years. Besides that, he does not think there is a conflict. Mayor Serdy commented it is a position they really need to fill because it is empty. City Attorney Joel Stern stated they could do that and he could talk to him if he feels there is any conflict on a case by case. City Clerk Kathleen Connelly stated that is if he is interested. Mr. Robert Schroeder stated he likes the meeting times.That works out pretty well.If they need somebody he is a contractor in the city. Councilmember Struble asked if he understands it is somewhat of an autonomous board.The city council appoints them and the board oversees the budget, policies, procedures and everything that goes along with it. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 11 OF 21 Mr. Robert Schroeder stated he understands completely. Mayor Serdy thanked him and commented there were no others to interview so they will talk about this on December 19th.He asked how many positions were open on the sewer board. City Clerk Kathleen Connelly stated just one. NO -COST OBLIGATION INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY ALLOWING FOR THE COLLABORATION OF ROAD MAINTENANCE FOR SELECT SEGMENTS OF SUPERSTITION MOUNTAIN DRIVE, SOUTH MOUNTAIN VIEW ROAD, SOUTHERN AVENUE AND TOMAHAWK ROAD ) )Public Works Manager Shane Kiesow briefed the council on the item. Councilmember Barker commented he mentioned the widening of Southern west of Ironwood.They would have to widen on the south side as there is a sidewalk on the north side. Public Works Manager Shane Kiesow stated that is correct. Councilmember Barker asked if the south side is Pinal County. Public Works Manager Shane Kiesow stated it is. Councilmember Barker asked if that is part of the intergovernmental agreement. Kiesow stated that is correct. the south side is Pinal County. Kiesow stated it is. Public Works Manager Shane Kiesow stated it is not.There will be a separate intergovernmental agreement for that. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 12 OF 21 Councilmember Barker commented they will have to pull that into the city. Public Works Manager Shane Kiesow stated he does not think they are looking to pull that into the city or take over the street.It will be covered for the city to maintain that once the full improvements are made at that time.There currently is some existing pavement. Councilmember Barker commented very poor existing pavement.It has large holes into which she has fallen. Public Works Manager Shane Kiesow stated he thinks this will give us a little bit more capability to go out there and address that issue in the future. City Manager Bryant Powell stated he wanted to thank public works and Pinal County for working with this.It will help the city a bunch as there are several county islands which cause a little organizational friction.This is a great process improvement.They are working through this agreement and he thinks it will serve the city and its residents well.They have a great opportunity.If there is an accident on US 60 they can have the opportunity to have widened capacity on Southern.It will be great to have. Vice Chairperson Wilson commented he had talked about the general upkeep.He asked if it goes back to the original responsibility if the road deteriorates to where it has to be repaired.He asked what kind of insurance they will have that they are doing the proper maintenance on that section. Public Works Manager Shane Kiesow stated there are so many different practices for maintenance even when it comes to the rehabilitation of a road. It would take them forever to put this agreement together when it comes down to covering all those different practices.He has had discussions with their pavement manager and they have an understanding as to what is considered routine maintenance. There might be some differences in opinion in the future where he might say a road needs an overlay and the county may think it REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 13 OF 21 is not quite there yet.They will have to collaborate together to come to an agreement.They may need to have constant communication to determine if the county is moving forward to get it done by a certain time.It could be a reason for the city to cancel the agreement if the county is not doing the level of maintenance the city believes needs to be done.It can be canceled at any time. Mayor Serdy commented this is a discussion item only with no action to be taken and he moved on to the next item. CONSTRUCTION AGREEMENT WITH VIASUN CORPORATION FOR THE INSTALLATION OF SIDEWALKS ON PALO VERDE DRIVE IN THE GRAND VIEW NEIGHBORHOOD )Project Engineer Raquel Schatz briefed the council on the item. Councilmember Waldron asked if the city is funding $37,000.00 above the State Special Project grant. Project Engineer Raquel Schatz stated that is correct.Actually, per Resolution No. 17- 06 that was presented earlier this year, the engineer estimate that was provided with the application was much higher than the current estimate, so that resolution accounted for about $77,000 of leverage and overages.They had already determined what the funding would be but now that the cost has gone down from $332,000 previously, the current one now includes contingency for almost the same amount for the application funding without contingency.We are actually saving money.Whatever is over the overage that had already been put away for funding, the overage over that HURF will be paying for.If we do use all the contingency money there would only be about $918 left that the city would be responsible for. Councilmember Struble commented the sidewalks will be on the west side.He asked if the east side would still be a curb and gutter. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 14 OF 21 Project Engineer Raquel Schatz stated that is correct. Councilmember Struble commented there would be dirt to the east of the curb and gutter. Project Engineer Raquel Schatz stated it will be graded behind the curb and gutter. They do not have any additional funds for that. Councilmember Struble asked if this includes the wastewater infrastructure or does more infrastructure have to be done. Project Engineer Raquel Schatz stated this is the easiest road and that is why it was chosen.There are only 2 or 3 sewer manholes that the contractor will have to rotate to get out of the curb and gutter area.Arizona Water Company utilities are in the alley.They will have more in the future that will have to be relocated. Mayor Serdy closed the discussion with no further comments and called for a motion. Councilmember Barker MOVED THAT APPROVAL BE GIVEN TO THE CONSTRUCTION AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND VIASUN CORPORATION FOR THE INSTALLATION OF SIDEWALKS ON PALO VERDE DRIVE IN THE GRAND VIEW NEIGHBORHOOD IN THE AMOUNT OF $307,228.25 PLUS 10% FOR UNFORESEEN CHANGES IN THE AMOUNT OF $30,722.82 FOR A TOTAL AMOUNT NOT TO EXCEED $337,951.07; AND THAT AUTHORIZATION BE GIVEN TO THE MAYOR TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY. Vice Mayor Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. FIRST AMENDMENT TO THE SOMERSET REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 15 OF 21 LANDSCAPE MAINTENANCE INC. AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES FOR THE CITY ) )Parks Superintendent Nick Blake briefed the council on the item. Councilmember Struble commented they basically absorbed the increase in the minimum wage from last January to this point.They are now asking for an increase because of the next increase in the minimum wage. It will be another 50 cents on January 1.He does not have to answer that.He is just making a statement on what happened to this company and why they are asking for an increase. Parks Superintendent Nick Blake stated they have been impacted by that. City Manager Bryant Powell stated he thinks it is another year before they go out and bid again.They have been very competitive.We do have to stay on top of it and manage the contract. Mayor Serdy asked if there would be any more maintenance in the future with the project that they have going with the Royal Palm median and around Flatiron.Once they turn that over to us completely the city will be doing that in house. Parks Superintendent Nick Blake stated Flatiron is ours right now.We are maintaining that. Mayor Serdy asked if they are through the warranty period. Parks Superintendent Nick Blake stated they are not through the warranty period but any maintenance is ours. City Manager Bryant Powell asked about the maintenance on Royal Palm. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 16 OF 21 Parks Superintendent Nick Blake stated the maintenance that they do on Royal Palm is weed control and litter control.If they start adding substantial landscaping in there whoever bids that project will increase their price as there will be more to do. Mayor Serdy commented the residents are willing to step up and do it if that does not bother the city attorney.They can talk about that when it happens. Councilmember Waldron commented the motion mentions Royal Palm Road.He asked if that is only for the palm trees. Parks Superintendent Nick Blake stated that is basically for the watering of the palm trees and weed control and litter control. Mayor Serdy asked how long they have had the contract. Parks Superintendent Nick Blake stated Somerset has had it for three years. Mayor Serdy commented whoever had it before them actually killed some of the palm trees on Royal Palm by trimming them too much. Parks Superintendent Nick Blake stated it was about that time that they put in the irrigation system to provide water. Mayor Serdy closed the discussion with no further comments and called for a motion. Councilmember Rizzi MOVED THAT THE FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND SOMERSET LANDSCAPE MAINTENANCE INC. FOR LANDSCAPE MAINTENANCE FOR RENAISSANCE POINT, ARROYO VERDE, PHELPS DRIVE PHASE I AND II, IRONWOOD COVE, ROYAL PALM RD., IRONWOOD DR. EXIT, GOLDFIELD RD. EXIT, TOMAHAWK RD. EXIT, IDAHO RD. EXIT, PLAZA DR., OLD WEST HIGHWAY MEDIAN AND NORTH APACHE REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 17 OF 21 • TRAIL TO INCREASE THE TOTAL MAXIMUM CONTRACT AMOUNT FROM $106,508.60 TO $112,200.00, BE APPROVED. Vice Mayor Wilson SECONDED THE MOTION. VOTE:Unanimous. (During the vote Councilmember Struble commented he was going to vote yes but this is one of those unintended or maybe intended consequences of the vote of that 206 which raised the minimum wage.It made us reallocate funds to this, which is appropriate because they are doing a good job for us, but it means that we have to reallocate funds from something else that we serve our public and our citizens which hinders us to do something good for the city because we have to pay those extra wages.) The motion carried. DIRECTION TO STAFF FLEET LEASE TO PURCHASE OPTION )Assistant City Manager Matt Busby briefed the council on the item. Fleet Services Supervisor Brian Gleave briefed the council on the options for leasing the white fleet and police department vehicles and the maintenance costs involved. Assistant City Manager Matt Busby thanked Brian and Heather Hodgman for taking a deep dive on this issue.He and Bryant are very comfortable with their recommendation and think it is a good thing.It is not just about getting new vehicles.They have driven in some of the city's vehicles circa 1998.The fuel economy and less maintenance will also bring savings.It will free up staff to work on other vehicles that may be backlogged.It is also about the safety of the employees.The newer vehicles have better safety options and it is better for the employees to be in these newer vehicles than the older ones.Those are just some of the added benefits of going to this option.It allows us to replace them faster.We probably have the ability in the current budget REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 18 OF 21 constraints to replace maybe 6 or 7 vehicles and many of those are usually police vehicles each year in our budget so we do not get to some of our white fleet that he is referring to.He added Donna Meinerts is in the audience to answer any questions, along with Brian and Heather. Councilmember Struble asked what they can do with the vehicles. Fleet Services Supervisor Brian Gleave stated from the governmental side of it, it is actually finances.There is no limit on what they can do to the vehicle.They can mount anything they want on the vehicles. They can put as many miles as they want to.At the end of five years, they pay one dollar and the vehicle is 100% ours. Councilmember Struble asked if he is comfortable with the types of vehicles they are going to get.They have everything they need. Fleet Services Supervisor Brian Gleave stated they have picked the vendors, several are on state contract, which cover a wide range of what we currently use.That is one of the reasons they picked that vendor. Councilmember Struble asked if that includes cars and trucks. Fleet Services Supervisor Brian Gleave stated they can purchase everything from a small sedan clear up to an F550. Assistant City Manager Matt Busby stated with the direction to move forward with this option, Bryant will probably be signing an application to Ford Municipal Finance or whatever it is called.They would start the next step in the approval process and start getting the vehicles delivered. Mayor Serdy called for a motion. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 19 OF 21 Councilmember Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE FLEET LEASE TO PURCHASE OPTION:THAT STAFF MOVES FORWARD WITH FORD UTILIZING THE STATE OF ARIZONA COOPERATIVE CONTRACT. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Mayor Serdy called for a motion. Councilmember Waldron MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, DECEMBER 18, 2017, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 6:00 P.M. BE HELD ON TUESDAY, DECEMBER 19, 2017, IN THE CITY CONFERENCE ROOM. THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC None. ADJOURNMENT meeting at 8:45 p.m. Councilmember Barker SECONDED )Mayor Serdy adjourned the Consent Agenda Items are as follows: REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 20 OF 21 1. Consideration of acceptance of agenda. 2. Consideration of approval of minutes of regular meeting of November 21, 2017. ACCEPTED THIS /61 11/DAY OF 66C -C721/646<,2017, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS P -r ril DAY OF ZAGC6414,564 , 2017. ATTEST: KATHLEEN CONNELLY City Clerk JEFIWERDY Mayor CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 5th day of December, 2017.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of December, 2017. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL DECEMBER 5, 2017 PAGE 21 OF 21 CITY COUNCIL REGULAR MEETING DECEMBER 19, 2017 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on December 19, 2017, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Serdy called the meeting to order at 7:00 p.m. INVOCATION Vice Mayor Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Waldron led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Serdy Vice Mayor Wilson Councilmember Barker Councilmember Evans Councilmember Rizzi Councilmember Struble Councilmember Waldron Staff Present:City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Public Works Director Michael Weyer Parks and Recreation Director Liz Langenbach Others Present:Senior Auditor Anne Wenk Parks Superintendent Nick Blake REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 1 OF 18 ACCEPTANCE OF CONSENT AGENDA )Councilmember Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT APPROVAL BE GIVEN TO THE LEGAL ADVERTISING AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND THE ARIZONA REPUBLIC FOR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018 IN THE AMOUNT OF 40 CENTS PER LINE PER DAY IN THE MESA REPUBLIC AND 85 CENTS PER LINE PER DAY IN THE ARIZONA REPUBLIC; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE AGREEMENT. Vice Mayor Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS None. ANNOUNCEMENT OF CURRENT EVENTS Councilmember Rizzi announced Community Alliance Against Family Abuse has doubled the number of people served this year with their Holiday House. Mayor Serdy announced the Veterans Center is having an open house on Thursday from late morning to around 4 p.m. Mayor Serdy announced the city employee breakfast was last week and he thanked them for the incredible job done this year that included the opening of Flatiron Park, the flooding earlier in the year, illegal dumping, the new Fry's opening and the budget seeming to go through smoother this year. Councilmember Struble announced the city council will have their own trivia contest team next year. CITY MANAGER'S REPORT REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 2 OF 18 City Manager Bryant Powell commented on the finance department winning the trivia contest, the city partnership with Arizona State University, the State of the City event, Central Arizona Association of Governments, Wendy's ribbon -cutting event and the Arizona Department of Transportation round -about. Assistant City Manager Matt Busby gave an update with the monthly financial report. PUBLIC HEARINGS APPLICATION FOR AN INTERIM PERMIT, NEW LICENSE, LIMITED LIABILITY COMPANY, SERIES 10 LIQUOR LICENSE FOR AJ'S MINI MART )City Clerk Kathleen Connelly briefed the council on the item. Mayor Serdy requested the applicant address the council. Mr. Manjinder Singh, Phoenix, addressed the council to comment he loves this city, used to own a gas station here in 2007, they like the area and community and would like to support it. Mayor Serdy commented they are glad to have them.He opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Councilmember Rizzi MOVED THAT THE APPLICATION FOR AN INTERIM PERMIT, NEW LICENSE, LIMITED LIABILTY COMPANY, SERIES 10 LIQUOR LICENSE FOR AJ'S MINI MART, SUBMITTED BY ANY NATIONS, BE RECOMMENDED FOR APPROVAL TO THE ARIZONA DEPARTMENT OF LIQUOR LICENSES AND CONTROL. Vice Mayor Wilson SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 3 OF 18 The motion carried. OLD BUSINESS None. NEW BUSINESS SOFTWARE AND LICENSING AGREEMENT WITH BOMT SYSTEMS LLC )City Clerk Kathleen Connelly briefed the council on the item. Mayor Serdy commended City Manager Bryant Powell and Assistant City Manager Matt Busby for combining the work session and regular meetings so that staff does not have to stay late for a short work session.It is good to do it this way.He called for any questions. Councilmember Evans asked if we are positive our current equipment will handle this change and the conversion without losing things because of what we went through with the Arizona Department of Revenue saying they were ready for this new software. City Clerk Kathleen Connelly stated that is correct.We would not move it to the new system without preserving what we have.We would have some redundancy. We still have the hard copies of things if we ever have to go in that direction.IT is comfortable with it.She has to rely on them as to their having the equipment and if they have any issues with it.They are comfortable working with the people on the other end.The big difference with this is that over the years the department has worked with companies that are located out of the country, in different time zones, and when they are working on something like this and they are talking to someone who is perhaps in India, it becomes very difficult.One of these folks lives in Apache Junction and one in Mesa.They have said that if there is a problem they will come here at whatever time is necessary to offer support and make changes. Councilmember Evans commented in phase one it says something about under the application and REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 4 OF 18 the existing businesses and licensing that their billing was based on a forty -hour week for the entire amount.She asked who came up with their being able to accomplish this in a one -week time frame.Page one on their system says anything over forty hours will be billed out at the hourly rate of $65 per hour. City Clerk Kathleen Connelly stated together they came up with their being able to do this in forty hours.This did not just happen.This has been discussed with other staff with the City of Mesa since February 2016.In various stages they have been familiar with what we had on our end, not just the tax licenses but the regular business licenses.In looking at our data and working with Anne, this is the amount of time they figured they needed. Councilmember Evans commented one of the reasons she asked that question was the figure for $62,500.She is under the understanding that it will be a $62,500 plus. City Clerk Kathleen Connelly stated if necessary.Originally this started off with a ballpark figure of $30,000.The more they looked at what we had, we have a large data base of historical data which is critical, and the more customized we wanted, the figure grew. We have no reason to believe that they will suddenly say they have expended all of their time and they now have to do this other stuff. Councilmember Evans commented additional billing. City Clerk Kathleen Connelly stated that is correct. Councilmember Evans asked if there is money available in the budget if we go over the $62,500. City Clerk Kathleen Connelly stated the $62,500 will take us to June 30, 2018, if it even reaches the total amount by that time.We will have to budget something in the fiscal year 2018-2019 budget. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 5 OF 18 Councilmember Evans commented that part will be covered.She asked if this parallels some of the information we were trying to get out of the agreement we made with the Department of Revenue when it took over. City Clerk Kathleen Connelly stated that is using information gotten from the Department of Revenue.It will be taking the data from the licensing system that just went into effect on December 1 and our historical data, something that is already in the system, making it operational, and taking some Department of Revenue information. It will run parallel but they will not merge. Councilmember Evans commented she was trying to figure out if they would work together or become a duplication.We would then not need to do this. City Clerk Kathleen Connelly stated it will not be a duplication.This will stand alone.We will not be relying on something from the Phoenix BMI system for anything in here. Councilmember Barker asked if the city would still be using the Phoenix system. City Clerk Kathleen Connelly stated that is different information.The Phoenix system looks at taxpayers statewide.This is our licensing component. Councilmember Barker commented we will still be using the Phoenix system.We will still be paying the fee to Arizona Department of Revenue.We have to find $32,500 in the general fund to pay up to the $65,000. City Clerk Kathleen Connelly stated that is correct.She has been assured by two people in this room that it can be done. City Manager Bryant Powell stated he wanted to put this into perspective as well that they studied out the alternatives.Some of the alternatives they looked at were in the $200,000 to $500,000 range.Whenever he REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 6 OF 18 talked to other cities and towns regarding tax mantra, from his perspective, it is awesome to have someone that is next to us in Mesa who knows our system and can get it going.And the bad news, because of these changes, they will have to pay the $30,000 and they have to pay now what was well under $100,000 will have to be budgeted for over $100,000 now.That is thanks to our state legislature over that effort of changing the law to not be able to have self -collection. Mayor Serdy commented if one talks to other sister cities they are all upset, also. City Clerk Kathleen Connelly stated if they are ever allowed to go back to self -collection this will come in handy. Councilmember Struble commented he cannot say what he wants to say.The city manager stated they will have to budget for 2018-2019.He asked if there is any kind of idea what they will need. City Clerk Kathleen Connelly stated they will know a bit more when they get to the end of this.What she believes will happen is what happens with any new program.As they go through it they will find they should have included something else or because they will be sending information to development services, they may ask if there is any chance they could also do something else for them.For example, on the new business license application there are references to home -based businesses.Last week they became aware that a member of the legislature is looking to make changes to home -based businesses so that would have to be integrated into this. Councilmember Evans commented this system is expandable to other departments. City Clerk Kathleen Connelly stated that is the advantage of dealing with people who are here.Their jurisdictions will be going through the same stuff we are going through. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 7 OF 18 Councilmember Struble asked why they cannot have them do whatever they need to do so we can tie it into the actual tax collection module for the state so that we do not have to pay fees, any more money, if we are already going to do this.He asked if the state is holding us back from tying into it. City Clerk Kathleen Connelly stated she is not sure if the state would allow something. Councilmember Struble commented they are already allowing Phoenix to do it. City Clerk Kathleen Connelly stated they are doing that through a special intergovernmental agreement.This would be just Apache Junction. Councilmember Struble commented he understands that.He asked if there would be an annual cost like every year they would have to budget $10,000 to it. City Clerk Kathleen Connelly stated if they continue to grow this there will be an ongoing cost. Councilmember Struble commented he is sure that when we get the accounting software there will be an annual maintenance fee. City Clerk Kathleen Connelly stated there is a maintenance fee.That accounting software will be a lot more costly than this. Councilmember Struble asked if there will be an annual maintenance fee aside from just adding on. City Clerk Kathleen Connelly stated there will be. Councilmember Struble asked if she has an idea of what that is. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 8 OF 18 City Clerk Kathleen Connelly stated not at this point.It is not going to be anywhere near $50,000-$60,000.They are saving on the foreign country kind of thing. Assistant City Manager Matt Busby stated Anne has an answer for the annual maintenance stuff. Senior Auditor Anne Wenk stated it is a $5,000 per year maintenance cost.They do not plan for it to fluctuate because they are trying to keep the costs down for us seeing that we are a really small city.He has written a program similar to this for the City of Mesa which is why he knows approximately how much time each portion is going to take. Councilmember Evans asked if the maintenance also includes any upgrades or revisions to the system. Senior Auditor Anne Wenk stated any updates. Councilmember Struble asked about occurrence of use. Senior Auditor Anne Wenk stated that is all included and they have promised that if we need them, they are allowed to take time off at that moment because we are working with Mesa, too. Councilmember Struble commented he totally understands what they are trying to do with this.It all makes sense.It just irritates him. City Clerk Kathleen Connelly stated in a perfect world it would be good to have one system but when you deal with the Department of Revenue. Councilmember Struble commented they are mandated to pay $78,000 plus. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 9 OF 18 City Clerk Kathleen Connelly stated it is going to be $98,000 this next time. Councilmember Struble commented he knows.We are mandated to do that and then we are basically mandated to pay another $9,000 to Phoenix to get the information out of the system that we should be getting for the $78,000. City Clerk Kathleen Connelly stated that is correct. Councilmember Struble commented and they are shortchanging us on the money that they are supposed to be reimbursing in the first place.He is just ranting here.Now we have to spend this money as they are probably not going to allow us to tie into the system for this information that we need for the whole thing to work.He hopes there are some legislators out there, specifically the ones that work in our district, that are actually going to be watching this session tonight and maybe get hold of the cities in this state that are having to do this because we have some legislators that are trying to balance the budget on our backs. It irritates him that we have to spend money to cover them. Farnsworth is coming give him an earful. that want to come to not be able to speak council know, we are there. Mayor Serdy commented Senator in the middle of January and we can all If there are any business people out there that meeting and talk about it, they will that night, but if they want to let the going to try to make ourselves heard out Councilmember Struble commented they have a warranty.He asked if it starts when they come in and they say everything is implemented and ready to go or does it start when they start implementing it. City Clerk Kathleen Connelly stated she does not remember that they discussed that. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 10 OF 18 Councilmember Waldron commented those normally start at the end.When they hand it off is when the warranty normally starts. Assistant City Manager Matt Busby stated they will verify that but that is what he suspects is the case. City Clerk Kathleen Connelly stated because Bobware is dying a very slow, prolonged death, we would have needed something to replace it anyway. Councilmember Struble commented he totally understands.It is the principle of what is happening. City Clerk Kathleen Connelly stated he would get no argument from her. Mayor Serdy commented this would have been on last night's work session.We are now ready to vote on this.He called for a motion. Councilmember Waldron MOVED THAT THE TAX SOFTWARE AND LICENSING AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND BOMT SYSTEMS LLC FOR A FOUR PHASE TAX INTEGRATION AND LICENSING PROGRAM NECESSARY TO SUPPORT RECENT CITY CODE LICENSE CHANGES, HISTORICAL LICENSE AND TAX DATA IN THE AMOUNT OF $62,500 BE APPROVED. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. APPOINTMENTS TO CONSTRUCTION CODE BOARD OF APPEALS AND THE SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT NO. 1 BOARD OF DIRECTORS REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 11 OF 18 )City Clerk Kathleen Connelly briefed the council on the item. Councilmember Waldron commented he was concerned about Mr. Schroeder getting a little overextended as he is already on planning and zoning and is interested in the sewer district.He reached out to Mr. Tremonti who had shown some interest in being on the sewer district board but something happened and he did not receive the notification or did not feel whatever to do the interview.He invited him here.He is here and is interested in the sewer board.If the councilmembers have questions for him, he is prepared to answer them.He thought it would be good for Mr. Tremonti to come up and introduce himself. City Clerk Kathleen Connelly asked if she could ask the city attorney a question.The agenda is not worded to allow for the interview. Mayor Serdy commented if the council wants more information. Councilmember Rizzi commented if they want the opportunity and it is not on the agenda then they could set it for another time. City Attorney Joel Stern stated usually they do have interviews.Because tonight is the night where they are going to choose, and if they do want people to speak, it should be on the agenda.It does not say that. The city clerk is correct. Councilmember Barker suggested that she read some of this application. Mayor Serdy commented that would be great. Councilmember Barker commented he was asked if he could attend the meetings and he said yes, that is not a problem with him.He was asked what knowledge he has of the sewer district and he says he has limited knowledge however he has been on committees involved REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 12 OF 18 with economic development, he is a retired certified public accountant, his base skill is finance, which is an excellent skill to have for the sewer district, his impressions of the district are that he feels it is running well but he does feel that there will be an explosive growth over the next five to ten years assuming that the state allows the sale of the land south of US 60.He is not terribly familiar with the wastewater treatment process nor is he a customer of the district.In reading what the board of directors is asked approve, et cetera, he feels he will be very participating in the decisions because it is background as a certified public accountant. more than forty acres of land.He is not an official.To her he looks very qualified to position. to do, evaluate, comfortable part of his He does not own elected public serve in this Mayor Serdy commented if you look at our own council it is good to have diversity. Councilmember Waldron commented he was a certified public accountant at Price- Waterhouse -Cooper and Cooper has nothing to do with Cooper's Sewer and Drain and he had nothing to do with the debacle at the Academy Awards. Councilmember Struble asked if all the notices were mailed or emailed out. City Clerk Kathleen Connelly stated they were emaile0.She has a copy of the email notice and the confirmation that it was delivered simultaneously on November 29. Mayor Serdy commented he is going to go out of order and go to the suggested motion on the bottom.He called for a motion for the sewer district. Councilmember Waldron MOVED THAT PHILIP TREMONTI BE APPOINTED TO THE SUPERSTITION MOUNTAINS COMMUNITY FACILITIES DISTRICT NO. 1 BOARD OF DIRECTORS FOR A TERM TO EXPIRE JULY 7, 2022. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 13 OF 18 Councilmember Barker SECONDED THE MOTION. VOTE:Unanimous. (During the vote Councilmember Struble commented he wanted to say something to make sure that this gets on the record for other applicants in the future, that if you apply for a position, just be aware that there are going to be interviews and to be looking for those and be aware of it so that if you do not get something that you contact the city clerk office and find out when the meetings are going to be.) The motion carried. Mayor Serdy called for a motion for the Construction Code Board of Appeals for the lay person. Councilmember Waldron asked if this is the one Mr. Schroeder was interested in. City Clerk Kathleen Connelly stated it is not.He would be a contractor.She did not want to butcher the man's last name but they did interview Hantzsche at the last meeting. Councilmember Waldron MOVED THAT DAVID HANTZSCHE BE APPOINTED TO THE CONSTRUCTION CODE BOARD OF APPEALS IN THE POSITION OF LAY PERSON FOR A TERM TO EXPIRE OCTOBER 31, 2019. Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. Councilmember Waldron MOVED THAT ROBERT SCHROEDER BE APPOINTED TO THE CONSTRUCTION CODE BOARD OF APPEALS IN THE POSITION OF CONTRACTOR OTHER THAN A GENERAL CONTRACTOR FOR A TERM TO EXPIRE OCTOBER 31, 2019. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 14 OF 18 Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARD OF BID FOR PROJECT #PR -17-03 SUPERSTITION SHADOWS PARK POOL DECK REFURBISHMENT )Parks and Recreation Director Liz Langenbach briefed the council on the item. Mayor Serdy asked if everything is fine with the school intergovernmental agreement and the sharing of it.He asked if it is all on the city. Parks and Recreation Director Liz Langenbach stated this portion is.The intergovernmental agreement they have with the school district makes them responsible for certain portions of that shared property and this is not one of them.This is one of the things that is highlighted in our maintenance.They have fulfilled their obligations in renovating the tennis courts, adding pickle ball lines which are something our community definitely benefits from much more so than the students.They have fulfilled their obligations out there.This is one of ours. Councilmember Struble asked what the life expectancy is on this. Parks and Recreation Director Liz Langenbach stated the current product lasted about 14 years since its last renovation.This deck is easier to maintain and could last longer.It has a longer warranty than the existing one.We are way beyond our warranty on the current one.Our parks division does an amazing job at doing a lot of preventive maintenance.She believes it is probably within a 15- to 20- year range before they would be replacing something like that. Councilmember Struble asked if she would be having a cannonball contest at the end of this. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 15 OF 18 Parks and Recreation Director Liz Langenbach stated they will.They have already had a great cannonball contest in one of their past manager's minutes and he is looking for somebody to compete with as Matt retired. Mayor Serdy closed the discussion with no further comments and called for a motion. Councilmember Waldron MOVED THAT THE AWARD OF BID FOR PROJECT PR -17-03, SUPERSTITION SHADOWS PARK POOL DECK REFURBISHMENT BE AWARDED TO FLEXGROUND THROUGH THE IGPA COOPERATIVE CONTRACT IN THE AMOUNT OF $241,207.41 PLUS 5% FOR CHANGE ORDERS IN THE AMOUNT OF $12,060.37 FOR A TOTAL AMOUNT NOT TO EXCEED $253,267.78; AND THAT AUTHORIZATION BE GIVEN FOR THE MAYOR TO SIGN THE CONTRACT. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. The motion carried. DIRECTION TO STAFF None. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Mayor Serdy called for a motion. Councilmember Barker commented the executive session and work session on Monday, January 1, 2018, has been canceled due to the observance of New Year's Day.She MOVED THAT AN EXECUTIVE SESSION AT 6:00 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON TUESDAY, JANUARY 2, 2018, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY. Councilmember Evans SECONDED THE MOTION. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 16 OF 18 VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC None. ADJOURNMENT )Mayor Serdy adjourned the meeting at 7:49 p.m. Consent Agenda Items are as follows: 1. Consideration of acceptance of agenda. 2. Consideration of approval of minutes of regular meeting of December 5, 2017. 3. Consideration of approval of legal advertising agreement between the City of Apache Junction and The Arizona Republic for January 2, 2018 through December 31, 2018. ACCEPTED THIS / 6 1-41 DAY OF jfiA/11,41 , 2018, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APA HE JUNCTION, ARIZONA. --SIGNED AND ATTESTED TO THIS /1,0611 DAY OF , 2018. JEMSERDY M4Or ATTEST: KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 17 OF 18 CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 19th day of December, 2017.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 26th day of December, 2017. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 2017 PAGE 18 OF 18