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HomeMy WebLinkAbout2016-09-06 City Council Regular MinutesCITY COUNCIL REGULAR MEETING September 6, 2016 The regular meeting of the City Council of the City of Apache Junction, Arizona, was held on September 6, 2016, at the Apache Junction City Council Chambers pursuant to the notice required by law. CALL TO ORDER Mayor Insalaco called the meeting to order at 7:00 p.m. INVOCATION Councilmember Wilson gave the Invocation. PLEDGE OF ALLEGIANCE Councilmember Waldron led the Pledge of Allegiance. ROLL CALL Councilmembers Present:Mayor Insalaco Vice Mayor Barker Councilmember Evans Councilmember Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson Staff Present:City Manager Bryant Powell Assistant City Manager Matt Busby City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Public Works Director Giao Pham Parks and Recreation Director Liz Langenbach Library Director Spencer Paden Development Services Director Larry Kirch REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 1 OF 24 Others Present:Library Technical Services Supervisor Trish Pelletier Project Engineer Raquel Schatz Facility Manager Larry Binion Recreation Superintendent Jamie Sullivan Building Official Dave Zellner ACCEPTANCE OF CONSENT AGENDA )Vice Mayor Barker MOVED THAT THE CONSENT AGENDA BE ACCEPTED AS PRESENTED; AND THAT RESOLUTION NO. 16-26, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, RATIFYING THE JULY 18, 2016 EXECUTION OF THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITIES OF MESA AND APACHE JUNCTION FOR EMERGENCY TRAFFIC SIGNAL REPAIR AND MAINTENANCE SUPPORT SERVICES, BE APPROVED; AND THAT APPROVAL BE GIVEN FOR THE AGREEMENT BETWEEN THE CITY OF APACHE JUNCTION AND VIP VENDING, LLC TO PROVIDE AUTOMATIC VENDING MACHINE SERVICES TO THE MULTI -GENERATIONAL CENTER, LIBRARY AND PUBLIC WORKS FOR ONE YEAR WITH AN OPTION TO RENEW ANNUALLY UP TO TEN YEARS; AND THAT THE MAYOR BE GIVEN AUTHORIZATION TO SIGN THE AGREEMENT PENDING FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. AWARDS, PRESENTATIONS AND PROCLAMATIONS Library Director Spencer Paden gave a brief history of the 30 years of service of Trish Pelletier.City Manager Bryant Powell presented her with a 30 -Year Service Award, a monetary award and a special certificate. CITY MANAGER'S REPORT REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 2 OF 24 City Manager Bryant Powell commented on the police chief being honored on the Lost Dutchman Marathon Facebook page and read a thank you letter from someone who received a stop work order. Superstition Fire and Medical District Chief Paul Bourgeois gave a brief update on open burning information, the Insurance Services Organization rating and the override election. Vice Mayor Barker asked what he meant by temporary override. Chief Paul Bourgeois stated fire districts in Arizona are allowed this fiscal year and next fiscal year to ask voters for the discretion to implement the override.It is only good to 2021.There is a sunset on this.It is only 5 years. Councilmember Rizzi asked what would happen if the state funding were to change and they provided them with the funds that were needed and they were in the middle of that override. Chief Paul Bourgeois stated the board of directors will have the discretion to adjust accordingly.He can speak for his board because he knows how they think.If that were to happen and the structural problems were to be resolved, then they would be backing away.They would make adjustments accordingly.This is all money that is not going towards wages or benefits.It is for capital for the purchase of big items for the next several years. Councilmember Rizzi commented he estimated $25 a year for the assessed property value. Chief Paul Bourgeois stated per $100,000 of limited cash value. He then proceeded with his update on the volunteer program and the fire prevention festival. Councilmember Evans asked a question on a legal burn.They have to get a burn permit through the county.It is supposed to be no bigger than a 3'X 3' box which is a campfire. Chief Paul Bourgeois stated that is correct and that is what everybody does.Everybody has 3' X 3' fires. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 3 OF 24 Councilmember Evans commented they showed up and educated her a number of years ago.Because they are so popular right now in a lot of subdivisions people have the outdoor fire pit or you can buy the metal ones at Home Depot or whatever.She asked if that is where the complaints are coming from or are they coming from people actually burning trash or garbage or is it dust. Chief Paul Bourgeois stated it is a little bit of both.The nuisance calls kind of run the gamut.Certainly when you are in a more congested part of town, a more densely populated area like a neighborhood, they are much more likely to get those kinds of complaints. Councilmember Evans asked if the people that live in the neighborhoods that have either built a masonry outdoor fireplace or have one of those portable ones are required to get a burn permit every time they want to use one of those. Chief Paul Bourgeois stated they are not. Councilmember Evans asked why. Chief Paul Bourgeois stated the burn permits are for the larger scale, the ones that go beyond the 3' X 3' and the burning of debris.Residential warming fires are permitted. PUBLIC HEARINGS APPLICATION FOR A NEW LICENSE, LIMITED LIABILITY COMPANY, SERIES 12 LIQUOR LICENSE FOR CHICAGO'S #1 GYROS ) )City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco requested the applicant address the council.The applicant was not in attendance.He asked if any of the council would like to hear from the building department and the consensus was yes. Building Official Dave Zellner asked for any questions. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 4 OF 24 Vice Mayor Barker commented regarding his comments in the packet from August 18 it states the building division does not recommend approval of this yet the planning division does.She is confused. Building Official Dave Zellner stated he thinks that is probably because of the different areas of concern they cover.Building is more worried about the actual building itself and the features of the building that would include exiting, accessibility and stuff like that.They can be affected by people drinking alcohol. They know historically that people kind of lose awareness of the situation and it takes longer for them to respond.When they introduce alcohol, the codes have more strict provisions and stuff like that.One of the issues the building division has been struggling with is the applications that go to the state first and then come to us.They are what they see in the packet.The state, for some reason, is not making people put dimensions on there and they are running into some issues where down the road in 4 or 5 years it is hard to say what area was actually granted the extension or the liquor license.That is one issue.He was looking at the diagram they received in the package and the occupant load seemed greater than it should.He eats there.It seemed a little more than what was normally there.He went back and he found out on that visit that alterations had been made to the building.It has a very nice bar and stuff, all without permits.It is probably not a big fire issue at that point but there are certain American Disabilities Act things and the health department as he put a sink in and things like that.He modified the building.They talked to him about that and they tried to get him on track to get the permits and stuff.There are some exiting things they need to work out but he thinks those can be fixed by them limiting the occupant load, limiting the number of seats that are available and that kind of thing.He does not expect that he intended to have 100 people but they need to keep it under 50; then there will not be the exiting issues that were brought up.They are trying to work with him on that.He believes the applicant got an opportunity to expand into the space next door and just kind of did that organically and got to thinking.He does not know if this company approached him or if he said he needed to add here or do better.It grew and became some things that they are now trying to get fixed.He does not know how the REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 5 OF 24 conditioning or approval to the liquor board works but he thinks they can get those things resolved.Staff has gone out there and talked with him and they are trying to get him on the right path and get him the information he needs to get corrected.If they get a couple of things on the exiting and some other stuff there is not any other reason to say no. Mayor Insalaco commented he feels this is something that can be resolved. Building Official Dave Zellner stated that is correct.He has not heard from him since they had the initial visit on that.Hopefully that will continue.They have things they can do to keep it going. Hopefully that becomes the carrot that he has the approval to go ahead and get the rest of this sorted out. Vice Mayor Barker commented she understands that the state does not require this type of specificity.He is talking about building permits and the state is talking about a liquor permit.It seems like it is two different things here. Building Official Dave Zellner stated they are, but there is a building permit he needs to get for the changes he has made to put the bar in.The liquor license concerns they have are there are some exiting issues when they have a certain number of people and they have to be careful and control that.If he has more than 50 people and they are now serving alcohol, the exits are too close together.He has two front doors too close together. Vice Mayor Barker commented they are right together. Building Official Dave Zellner stated they are too close together to meet the requirements.He thinks they can work through that as long as he knows he cannot have 50 seats in there.One of the issues with the state is they are not requiring what he needs.He does not know if they are saying if someone puts the square footage on there that it takes care of the dimensions.Square footage can shift.They may want this 1,000 sq.ft. to be it today and a REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 6 OF 24 year from now it is a different 1,000 sq.ft.He really thinks it is important to have dimensions and accurate drawings so you can say it looks like they have extended past what they are supposed to.He asked that question of them and they have not responded to him yet.It might be something somebody else will follow up with. Councilmember Evans commented if they had done it right in the first place and gotten the permits whenever they did the addition, they would have already had the dimensions. Building Official Dave Zellner stated they probably would have had something to match up with.He looked to see what kind of history we had on those two spaces and we should have been involved when they expanded into the second space but we were not.They actually went further with the building, adding and taking out some walls.He gets concerned because these people put themselves at risk with lawsuits from the American Disabilities Act and lawsuits from insurance companies saying they do not want to pay them because they did something that was not supposed to be done. Councilmember Evans commented because it was not permitted and he does not have any correct information, especially on the American Disabilities Act safety issues.That is always what her concern is because electrical can be done as a handyman special.She asked where the liability would lie.They have some other places serving alcohol that have an occupancy load that always exceeds the number.It just does.Knowing that, and she feels bad that the chief left, but we do not ever have an inspection to see how many people are actually there and if they go over it.Here we are in the position of we do not know how the work was done, we know that it is •not in compliance with the American Disabilities Act, we have an occupancy problem and the applicant did not bother to show up.She does not know but that seems like a lot of things wrong.She totally understands the need for the dimensions.She asked how they could even state what the occupancy load should be without the dimensions of the building, and yet it is not our responsibility to go out and measure the place for him.He provided a drawing. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 7 OF 24 Building Official Dave Zellner stated if they had the dimensions they might have been able to say based on the dimensions their load is only going to be such and such.They have drawn in more tables than will fit if they are doing it to scale.He does not know. Councilmember Evans commented it is a crap shoot.That is all one can call it. Councilmember Waldron asked what the time frame is on their getting back to the state. City Clerk Kathleen Connelly stated she thinks they would be okay in continuing it to the next meeting if that is what they are interested in doing. Councilmember Waldron commented he wants to move it because the applicant is not here to talk about it. City Clerk Kathleen Connelly stated in this case it is not just the applicant.The owner of the restaurant has an agent and she is not here.Neither of them are here. City Attorney Joel Stern stated he believes it is 60 days. City Clerk Kathleen Connelly stated it is. City Attorney Joel Stern stated if they do not make a decision in 60 days it is deemed approved.That is how it works. Vice Mayor Barker asked when the 60 days start. City Attorney Joel Stern stated from the date it is filed with the state.He thinks the date on that is August 16 on the application. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 8 OF 24 City Clerk Kathleen Connelly stated they started processing it around August 11 so she thinks they would be okay continuing it to the next meeting. Councilmember Waldron asked what the date is for the next meeting. City Attorney Joel Stern stated that is the Tuesday night where they would go for a vote. Mayor Insalaco opened the public hearing on the item.There being no one wishing to speak, he closed the public hearing on the item.He reopened the item to council discussion. Councilmember Wilson commented he read the police report and they were talking about the training course.He asked if we know if he has taken the course yet. City Clerk Kathleen Connelly stated that is one of the questions on the application.She is not sure staff knows the answer to that.They are required to take it but she does not know if they confirm that they have. It may be something they do not go to until they get the license. Mayor Insalaco commented until they get the final okay. Councilmember Wilson commented they have to get the license first. City Clerk Kathleen Connelly stated it might be a requirement.She has never been to one of these classes so she does not know in what order the state prefers they go. Vice Mayor Barker asked if the chief knew the answer to that because the sentence does not give them a feel. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 9 OF 24 Public Safety Director Tom Kelly stated he does not have the exact answer to that but as they all know, the state does what they want to do.Their report just requires that certain things be done on it and at the time the interview was conducted by staff they had not accomplished that task so they had to say they had not complied with that. Vice Mayor Barker commented it says he plans to attend and complete soon. City Attorney Joel Stern stated if she looks at the second page of the application, 14A asked the question "Have you attended a DLLC approved liquor law training course?" Vice Mayor Barker commented 14A. City Attorney Joel Stern stated it is in the big box at the top and the answer was no for the last 3 years.It says if the answer to 14A is no, the course must be completed before the issuance of a new license. Vice Mayor Barker commented so he cannot even get the license.She moved IT WOULD APPEAR TO HER THAT RATHER THAN EXTENDING IT JUST TO THE NEXT ONE THEY SHOULD EXTEND IT TO THE FIRST MEETING IN OCTOBER, AT WHICH POINT IF BUILDING WILL BE WORKING WITH HIM SO THAT THEY DO NOT FEEL LIKE THERE IS OUTSTANDING STUFF THERE AND IF WE SEND CORRESPONDENCE TO MS. NATIONS THAT SAYS SOMEBODY MUST BE HERE. City Clerk Kathleen Connelly stated that is what she thought the first letter said. Vice Mayor Barker commented maybe we need to make it more emphatic. City Clerk Kathleen Connelly stated she is the representative of many applicants. Vice Mayor Barker commented she got that out of her answers on the application, that she REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 10 OF 24 represents many.She asked what the date is of the first meeting of October and she added to her motion DATE OF THE FIRST MEETING IN OCTOBER IS OCTOBER 4. Councilmember Serdy commented he wished the applicant was here, too.He does not think he is turning this into a bar.He thinks it is going to stay a restaurant.He is.just going to have a liquor license just to have a drink with dinner. Vice Mayor Barker commented he does have a bar.He built it in there. Councilmember Serdy commented it is not going to be a sit down bar where someone is going to go there and drink for three hours.He thinks the intention is to have just alcohol with the food.He thinks they may be overreacting some. Vice Mayor Barker commented perhaps when he or she comes they will tell us that and then we will be very sure of that.There are seats at the bar. Mayor Insalaco commented they had a motion and called for a second. Councilmember Waldron SECONDED THE MOTION. VOTE:Unanimous. (During the vote Councilmember Serdy asked the city clerk what the motion was. Vice Mayor Barker responded just to move it to October 4th and to write a letter to Ms. Nations asking her please be here and for the building department to work with the guy to get all this stuff together.) The motion carried. RESOLUTION NO. 16-24, DECLARING PORTIONS OF PUBLIC ROADWAY REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 11 OF 24 EASEMENTS LOCATED ON 11TH AVENUE FROM CORTEZ TO STAGECOACH AND DESCRIBED IN EXTINGUISHMENT CASE EX -16-24 AS NO LONGER NECESSARY FOR PUBLIC USE ) Project Engineer Raquel Schatz briefed the council on the item. Vice Mayor Barker commented they need a map.She would like a grid of the northeast section first as that is where all of these have been coming from lately and then they can keep moving.She would like to be able to anticipate the future a little bit instead of extinguishing all these roads and finding out they need them and a shed is in the middle of them. Project Engineer Raquel Schatz stated the public works department and development services have been working with Central Arizona Governments on this.They have received a proposal, a fee. Vice Mayor Barker commented it is too much. Project Engineer Raquel Schatz stated it is too much.They are kind of dicing it a little bit to see what they do not have in house to do.They are kind of leaning on them a little bit to start somewhere like collecting all the GIS sites.They only have one person in the whole city that does GIS.If we can use them to do just a portion of it and then after they receive that information we can then disburse throughout both departments and all city staff to see exactly what they can do to start mitigating this and stop creating such a mess. Vice Mayor Barker commented excellent.We need to look at the future. Project Engineer Raquel Schatz stated that is correct. Mayor Insalaco called for the applicant to address the council.The applicant was not in REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 12 OF 24 attendance.He opened the public hearing on the item.There being no one wishing to speak.He closed the public hearing and reopened the item to council discussion.There being no further discussion, he called for a motion. Vice Mayor Barker MOVED THAT RESOLUTION NO. 16-24, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING THAT PORTIONS OF PUBLIC ROADWAY EASEMENTS LOCATED ON 11TH AVENUE FROM CORTEZ ROAD TO STAGECOACH ROAD, AND DESCRIBED IN EXTINGUISHMENT CASE EX -16-24, ARE NO LONGER NECESSARY FOR PUBLIC USE AS PUBLIC ROADWAY EASEMENTS AND ARE HEREBY EXTINGUISHED AS PRESENT AND FUTURE PUBLIC RIGHT-OF-WAY, BE APPROVED. Councilmember Wilson SECONDED THE MOTION. VOTE:Unanimous. The motion carried. OLD BUSINESS None. ANNOUNCEMENT OF CURRENT EVENTS Vice Mayor Barker thanked the public for going to the polls and voting yes on Proposition 410 as it is very important to the community and everyone living here. Councilmember Wilson seconded that. Councilmember Serdy commented Paws and Claws is always in need of funds and yard sale season is coming up.They are asking for items to be donated for a rummage sale.Think about donating items to them. NEW BUSINESS PRESENTATION AND DISCUSSION ON SENIOR SERVICES IN APACHE JUNCTION REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 13 OF 24 ) )Parks and Recreation Director Liz Langenbach briefed the council on the item. Councilmember Evans asked if the fiscal year is January to December. Parks and Recreation Director Liz Langenbach stated a lot of the money they get at the state level is actually federal money.They work on the federal calendar which is October to September.However, they have given the fiscal year of June to July for us so the city could get an idea of the approximate money available.She continued with her briefing. Councilmember Evans commented the total revenues and total expenses are upside down by about $126,000.She asked if Pinal Gila will assume that deficit immediately if they take over. Parks and Recreation Director Liz Langenbach stated that is one of the things they talked to them about.They had a conference call with Pinal Gila this afternoon.There are efficiencies that would happen by not cooking in our kitchen.There is a lot of staff cost.They have a full site person that is there every day Monday through Friday.They are like a recreation coordinator.They will not have to pay for that person.They will take care of that with the staff they have right now.One of the things Pinal Gila would want when they take this over is for the city to dedicate somebody on the recreation team that will be learning the ropes and doing everything side by side.They feel they have the ability to do that to some degree in that temporary time frame. There are a lot of administrative costs that will be cut.They do not have East Valley Adult Resources overhead.They will not have a lot of those expenses. Councilmember Evans commented it did not say what the administrative costs East Valley Adult Resources had in these expenses either. Parks and Recreation Director Liz Langenbach stated she and Pinal Gila have those numbers. They shared with them the lump amounts so they would kind of get REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 14 OF 24 an idea of what the revenue to expense ratio looks like.That is something they could certainly share at some time.This is what Pinal Gila does and their biggest thing is explaining to them they were operating at a deficit for so long.That should not have been happening.It was something that really needed to be looked at a long time ago.The hard thing is to stop doing what you have been doing always.It is really challenging for the members themselves.She does not know if they ever had a real heart to heart talk saying if they wanted to continue having services they will have to look at it differently.And now they are.She feels the message from the participants is they recognize that.They want to have these services so they are willing to look at other options.The overhead costs will definitely be something that is minimal.One thing that is important to mention is transportation.Pinal Gila is not willing to take over transportation.That whole column gets taken away and that is $65,000 of the deficit right there.They will be looking to see if the city will be willing to contribute a little more money, whether through health and human services or parks and recreation. Councilmember Evans commented in the past her knowledge and understanding with the meals on wheels and transportation was it was all handled through faith- based organizations, not so much the city. Parks and Recreation Director Liz Langenbach stated East Valley Adult Resources actually did it, whether they contracted or they had other people helping, all that money came from Pinal Gila for the home -delivered and other sources of funding.They usually had some health and human services money for home -delivered meals. City Clerk Kathleen Connelly stated each one of these categories had funding through health and human services. Parks and Recreation Director Liz Langenbach stated for all these years we have been working with them.East Valley Adult Resources has always provided it in this community. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 15 OF 24 Councilmember Evans commented East Valley Adult Resources always operated out of the city building. Parks and Recreation Director Liz Langenbach stated that is correct, here in Apache Junction as do all the other agencies in other cities. Councilmember Evans commented they show the contribution from the city of $14,000 from the health and human services when really the city's contribution is much, much bigger than that. Parks and Recreation Director Liz Langenbach stated excellent point. Councilmember Evans commented that is another factor into the exact cost of these programs. City Manager Bryant Powell stated what is interesting about the transportation portion is that it was not that long ago when LTAF II revenues went away which is that big column on transportation they had as public policy.They were going to dedicate that as lottery money that came into the cities and towns that was post -recession 2010.It has been one of those things.They have not seen the clarity on the numbers we are seeing tonight.It was probably something they were lingering on and worrying about as their board went on.Now we are seeing that.That is one of the major components that was not penciled in. Councilmember Evans commented out of this chart with the suggested donations the only thing they could immediately change is that you said Pinal Gila requires below income seniors to only pay $3.50. Parks and Recreation Director Liz Langenbach stated correct but they have other ways in their centers where they believe they get more than that.They believe they would be able to have a drive, and we do some of this here she believes, where there is a monthly envelope. Folks may not have a dollar every day but when they get their social security check or something else at the end of the month REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 16 OF 24 they can do their contribution all at once.They have some ways of going in.They would be making a bigger effort at explaining to folks.If they are not able to donate to it, it might go away over time.That is how that one would probably change a little bit. Councilmember Evans commented as she said earlier, if she wants to eat there it would be $6.00. Parks and Recreation Director Liz Langenbach stated that is correct. Councilmember Evans commented as far as looking at what fees can actually be charged to not only the seniors that cannot pay that, she does not know how they can judge who can afford more than a dollar.She does not see how they can do that. Parks and Recreation Director Liz Langenbach stated that is correct. Councilmember Evans commented if it is not cost effective there has to be another way. Parks and Recreation Director Liz Langenbach stated she thinks what Pinal Gila is doing is cost effective.There are models all over Pinal and Gila Counties that are doing just fine.They are able to balance that.It is getting in there and looking at the efficiencies. They need to look at what they can be doing differently where they can provide the services yet not cost as much.Operating three vans and having three drivers, there might be a way of changing that.Not delivering home meals every day is going to be a major reduction in costs. Councilmember Evans asked if they could get some of it done by volunteers. Parks and Recreation Director Liz Langenbach stated there are a small amount of volunteers for home -delivered meals.It requires so much investment in the initial end of it, they have level one clearance cards and a lot REGULAR MEETING OF THE CITY -COUNCIL SEPTEMBER 6, 2016 PAGE 17 OF 24 of other requirements.The volunteers for home -delivered meals are super important. Facilities Manager Jamie Sullivan stated home -delivered meals will send out 4 to 5 drivers each day because they can only deliver 20 meals at a time because by the time they get to the 20th meal the temperature has to be the same temperature as the first meal that went out.Currently they have 4 paid drivers and one volunteer.During the winter season when more able-bodied residents come back, then they have more volunteers to help deliver.But then they may see an increase in medical transportation or other needs for those volunteers to help serve at lunch. Councilmember Evans asked if she has the actual cost breakdown on what it costs to make those meals in our kitchen versus outside. Parks and Recreation Director Liz Langenbach stated they have what they have listed as their food costs, their equipment costs and other costs they have provided.They do not have any idea of whether or not that is a good model.They have Mona Barton who was head of the food services for the school district.She has been willing to help them look at things and look at how it goes.Staff will be learning that and that is why it is super important for Pinal Gila to come in temporarily, take care of things and for staff to be learning as we go.They do have a rough idea of what it costs and an approximate cost for a meal which is well above what the suggested donation is at this point, because of the staff and the vehicle and all the stuff involved.Another great example is home -delivered meals.In some communities the volunteers use their own vehicles and they pay them a stipend. Instead of using our vans that are really built to transport the seniors, they are using the great big vans that are gas guzzlers to transport meals.They know this is not ideal but this is what they had to work with.They are a nonprofit and they were doing the best job they could with what they had.That would be another area the city would look into.Pinal Gila works with every single community's senior center.They understand the model.They know what works and what does not.They see everybody's budget and everybody's line items so they have a REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 18 OF 24 very good understanding of what that would be.We would be learning that in our kitchen.Potentially in June or July we would have to be doing something different.They will not be doing it for us.We would be learning very quickly in November and December.December, January and February is the super busy time.It will be a great time for them to look and see what some of those costs are. Councilmember Rizzi commented she wanted to tell them that in the short period of time that they had to put this educational presentation together they did an amazing job. Parks and Recreation Director Liz Langenbach stated the major credit goes to her staff who went and visited everything. Councilmember Rizzi commented it is a concern, a big concern for all of them.They will get it figured out.She knows they will come up with some solutions and they will do it together.She just wanted to thank them for their amazing job in the short period of time putting this educational presentation together. City Manager Bryant Powell stated and that is an emphasis on the parks and recreation department.He wanted to thank Liz, Larry and Jamie because they took this on and said they were going to do as much research as they could.The city does need help from the community and they do need all ideas to come forward on this. It is a concern.They are our people.They want to do all they can to do the best they can.There is only so much butter that is going to go on the toast and they have to figure out a way to do the best we can with the special resources that we have.He knows our team is doing the best that it can.He thanked Liz for the presentation.They will keep working on it.This is, in essence, an opportunity between now, November and July 1, which is the budgetary time, where they can stutter step and work together come April when they are pulling the budget together.They are all working together. DIRECTION TO STAFF REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 19 OF 24 PROCEDURE FOR THE ANNUAL BOARD AND COMMISSION APPOINTMENTS AND REAPPOINTMENTS )City Clerk Kathleen Connelly briefed the council on the item.The majority of your boards and commissions have one or more terms for sitting members that expire at the end of October.We are starting the process a little bit earlier this year because last year lingered into December and it got very complicated.Tonight she is asking for what process they want to follow.In the past for the first round of interviews they worked with the appointees to the Board of Adjustment, Planning and Zoning Commission, Library Board and Parks and Recreation Commission.They would interview them on a Monday night at a work session and they would appoint them the next immediate night on a Tuesday.Two weeks later they would do the applicants for the remaining boards and commissions:Health and Human Services, Construction Code Board of Appeals and those smaller boards and, in many cases, boards that meet infrequently.Again, they would do those interviews on a Monday night and the appointments the next immediate night. She is asking if they want to follow that same process. Mayor Insalaco commented it has worked in the past. City Clerk Kathleen Connelly stated what is already happening is that current applicants who are interested in being reappointed as well as new applicants are being asked to go through the online application process so that they would have the information from them.We are in the process of gathering information from the various departments as to current appointees, what has their attendance been at meetings, so they will have all that information and she did not know if there was other information that they wanted.One of the things they now see when they get their board and commission list is they now see the information on when they were actually first appointed.She thinks that will give them some help in knowing how long they have been on that particular board or commission.It is on the list now.She does not know if they want to make a change in that process. Mayor Insalaco called for any discussion. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 RAGE 20 OF 24 Councilmember Rizzi asked if it is really necessary to take up two nights and have them come both times. Mayor Insalaco commented they cannot do any discussion or voting on Monday night. City Clerk Kathleen Connelly asked if when she said two nights did she mean do all the interviews in one night. Councilmember Rizzi asked if they could combine it and do the interviews on Tuesday night or if it was too lengthy, rather than have them come Monday for the interview and Tuesday. City Clerk Kathleen Connelly stated they are not required to be here Tuesday night.They are just asked to come Monday night for the interview.There are some people who have applied for more than one position so they might wind up coming two Monday nights.She asked if they want to interview just the new applicants or interview both. thinks they should do both. stated they need a motion. motion. Mayor Insalaco commented he City Clerk Kathleen Connelly Mayor Insalaco called for a Vice Mayor Barker MOVED THAT THE FOLLOWING DIRECTION BE GIVEN TO STAFF REGARDING THE PROCEDURE FOR THE ANNUAL BOARD AND COMMISSION APPOINTMENTS AND REAPPOINTMENTS:THAT WE CONTINUE TO USE THE PROCESS WHICH WE HAVE USED IN THE LAST YEAR TO DO THAT. Councilmember Rizzi SECONDED THE MOTION. VOTE:Unanimous. REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, _2016 PAGE 21 OF 24 The motion carried. SELECTION OF MEETING DATES, TIMES, LOCATIONS, AND PURPOSES Vice Mayor Barker MOVED THAT AN EXECUTIVE SESSION AT 5:45 P.M. AND A WORK SESSION AT 7:00 P.M. BE HELD ON MONDAY, SEPTEMBER 19, 2016, IN THE CITY COUNCIL CONFERENCE ROOM AND CITY COUNCIL CHAMBERS RESPECTIVELY; AND THAT AN EXECUTIVE SESSION AT 5:45 P.M. BE HELD ON TUESDAY, SEPTEMBER 20, 2016, IN THE CITY COUNCIL CONFERENCE ROOM. Councilmember Evans SECONDED THE MOTION. VOTE:Unanimous. The motion carried. CALL TO THE PUBLIC Mr. George Schroeder, 2444 W. Virginia, Apache Junction, addressed the council regarding no street improvements ever being done on Virginia, requested the resignation or termination of City Prosecutor Eric Yuva, City Magistrate James Hazel and Police Chief Thomas Kelly and voiced concern over a neighbor. Mayor Insalaco requested Mr. Schroeder to control his temper. Mr. George Schroeder continued with his concern about a neighbor. Mr. Jimmy Eidson, 1389 W. 15th Avenue, Apache Junction addressed the council regarding police officers from various agencies shooting people in Apache Junction and requested they be required to check in with the police department and his concern about a kangaroo court in Florence. Councilmember Serdy commented there will be a new county attorney. ADJOURNMENT REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 22 OF 24 )Mayor Insalaco adjourned the meeting at 8:45 p.m. Consent Agenda Items are as follows: 1. Consideration of acceptance of agenda. 2. Consideration of approval of minutes of the regular meeting of August 16 2016. 3. Consideration of the ratification of approval of Resolution No. 16-26, allowing the mayor to enter into an agreement with the City of Mesa for emergency traffic signal repair and maintenance support services. 4. Consideration of approval of the proposed agreement between the City of Apache Junction and VIP Vending, LLC to provide automatic vending machine services to the Multi -Generational Center, Library and Public Works for one(1) year with an option to renew annually up to ten (10)years. ACCEPTED THIS ca ,DAY OF ..;‘047V0467,,C,2016, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS ATTEST: KATHLEEN CONNELLY City Clerk cRefrAi REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 23 OF 24 DAY OF ..f.S7607M11.764Ww 2016. CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the city council of the City of Apache Junction, Arizona, held on the 6th day of September, 2016.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 12th day of September, 2016. KATHLEEN CONNELLY City Clerk REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 6, 2016 PAGE 24 OF 24